Business Office Assistant

Monarch Healthcare Management; Golden Valley (MN); On-site; USD 38,000 - 46,000; Full time

Benefits offered by this job

Next-day pay

Free medical insurance

Loan reimbursement

Scholarships

Paid time off

401K match

Referral bonuses

Career growth

Job summary

Monarch Healthcare Management is seeking a Business Office Assistant to maintain financial records, manage RFMS, and prepare monthly reports. You will record resident withdrawals, oversee trust balances, and handle bill payments with careful documentation.

Responsibilities include mail, calls, deposits, and providing admin support while upholding confidentiality and resident rights. Equal opportunity employer with a supportive team environment.

Qualifications

• High School Diploma required.
• Ability to communicate and stay organized.
• At least 1 year of administrative experience.
• Experience with health insurance, Medicare, and Medicaid preferred.
• Healthcare facility experience preferred.

Responsibilities

• Maintain the Resident Funds Management System (RFMS) and prepare monthly financial reports.
• Record resident withdrawals and manage daily trust balances.
• Process personal bill payments and secure receipts and documents.
• Sort mail, answer calls, and perform bank deposits/withdrawals.
• Print checks and provide administrative support while upholding confidentiality.

Skills

Communication

Organizational skills

Administrative tasks

Education

High School Diploma

Job description

Monarch Healthcare Management Benefits Include

• UKG Wallet - get paid the next day!
• Free Single Medical Insurance
• Loan reimbursement.
• Scholarship Opportunities
• Paid Time Off – Vacation Time
• 401 (k) with annual contribution match
• Referral bonuses
• Career path to other positions within our growing company!

Business Office Manager Assistant

Position Summary

The Business Office Assistant supports the Business Office Manager by maintaining accurate financial records for the facility, with primary responsibility for managing the Resident Funds Management System (RFMS) and preparing accurate monthly financial reports. This role records resident withdrawals, maintains daily trust account balances, processes personal bill payments, and ensures secure, organized handling of receipts and documentation. Additional duties include sorting and processing mail, handling incoming calls, completing bank deposits and withdrawals, and maintaining a professional and orderly workspace. The Business Office Assistant collaborates with the Business Office Manager to print checks and provide administrative support, while consistently applying company policies and upholding resident confidentiality. The position promotes a positive, inclusive workplace culture, supports customer service excellence, and adheres to the Residents’ Bill of Rights in all interactions.

Qualifications

• Must have at least a High School Diploma.
• Must have the ability to communicate, take direction, and maintain an organized workspace
• Prior administrative experience of at least one year.
• Experience with Health insurance, Medicare, and Medicaid preferred
• Experience in healthcare, skilled nursing facility, or assisted living community

About Monarch

Monarch Healthcare Management is a mission-driven company that is changing the way short-term rehabilitation and long-term care are delivered. Our employees embody our motto, Where CARE and CUSTOMER SERVICE Come Together, by always putting the needs of residents and families first across Monarch's network of 60+ skilled nursing and assisted living facilities in Minnesota.

Partnering with higher research institutes and international tech companies, Monarch has been nationally recognized for its innovation in the care of our residents, making a meaningful impact on their quality of life and interactions.

We value our employees and work hard to attract and retain the best talent by offering a positive and supportive work environment along with competitive pay, fun perks, career development opportunities, and great benefits.

We are an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.