Business Office Assistant

Avalon Health Care Group; Federal Way (WA); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K

Medical Insurance

Dental Insurance

Vision Insurance

FSA

Dependent Care FSA

Life Insurance

AD&D

Long Term Disability

Short Term Disability

Critical Illness Insurance

Accident Insurance

Hospital Indemnity

Legal Benefits

Identity Theft Protection

Pet Insurance

Auto/Home Insurance

Job summary

Avalon Health Care Federal Way is seeking an organized and dependable Business Office Assistant to support a smooth-running operation in our facility.

The role offers $22.00 - $26.00/hr, full-time status, and eligibility for benefits including 401K and health plans. The ideal candidate has related administrative experience and comfort with payroll and accounting tasks.

Qualifications

• Administrative experience in a healthcare setting preferred.
• Strong customer service and communication skills.
• Proficiency with Microsoft Office suite required.

Responsibilities

• Maintain personnel records including group health insurance records.
• Handle payroll-related duties: time cards, hours, and payroll submissions.
• Process accounts payable and vendor invoices; assist with clerical duties.

Skills

Administrative experience

Customer service

Phone etiquette

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Avalon Health Care Federal Way has an exciting opportunity for an organized, dependable, and dedicated Business Office Assistant!

$22.00 - $26.00/hr

Full Time

The Business Office Assistant is responsible to provide appropriate office support necessary to an effective, smooth running operation using the philosophy, objectives, and policies of this facility.

Full-time Are Eligible For

• 401K
• Medical, Dental & Vision
• FSA & Dependent Care FSA
• Life Insurance
• AD&D, Long Term Disability, Short Term Disability
• Critical Illness, Accident, Hospital Indemnity
• Legal Benefits, Identity Theft Protection
• Pet Insurance and Auto/Home Insurance.

Placement within the wage range for this position is determined by years of experience, qualifications, and demonstrated ability to perform the essential functions.

The ideal candidate must have related administrative experience, ideally in a health care setting. We offer great challenges, a rewarding career and opportunities for advancement!

Responsibilities

Personnel

• Maintains personnel records. Maintains group health insurance records.
• Prepares and maintains workman’s compensation records. Prepares a final report of injury forms (i.e., Incident Report), with the assistance of injured employees, and submits to the insurance carrier.
• Reports all employee injuries to the Administrator for review. Handles all correspondence with insurance carrier regarding workman’s compensation claims.

Payroll

• Performs all duties of Payroll Clerk. Prepares time-cards/time-sheets. Collects and reviews entries of time-cards/time-sheets. Reports record of hours to the corporate office for payroll preparation. Distributes checks to employees.
• Maintains adequate and detailed payroll records as required by law and keeps the records properly stored for future reference. Individual records shall indicate holidays, vacations, and paid leave.
• Investigates salary complaints and notifies the employee of action taken.
• Maintains records of increase in payroll, authorized by the Administrator and/or Corporate Officers.

Accounting

• Performs all duties of Accounts Payable Clerk. Will be knowledgeable in accounts receivable and Resident Trust. Checks invoices and posts account payable. Prepares vouchers and submits authorized bills for payment. Checks all invoices for merchandise shipped to the facility.
• Invoices are to be checked for mathematical accuracy and are to be approved by the persons receiving the merchandise. Further approval will be required from the Administrator before payment.
• Prepares a listing of all accounts payable as they are submitted for payment, indicating total liabilities at the end of each month.

Clerical

• Assists Secretary/Receptionist with switchboard and Receptionist duties. Maintains adequate files wherein all paid vouchers and correspondence are kept for future reference. Files purchase orders, invoices, and paid vouchers.

Qualifications

• High school graduate or its equivalent is required.
• Experience with Microsoft Office applications such as Excel, Word, and Outlook.
• Previous business office experience is highly desirable.
• Excellent customer service skills are required.
• Collections experience is preferred but not required.
• Phone Etiquette is required.