Business Office Assistant

Elderwood; City of Hornell (NY); On-site; USD 23,000 - 33,000; Full time

Job summary

Elderwood at Hornell is seeking a dedicated Business Office Assistant to join our full-time team from 8a to 4p. You will support the Business Office Coordinator by handling resident accounts, Medicaid and Medicare billing, and daily financial transactions in a busy long-term care setting.

The role requires AR experience, familiarity with Medicare/Medicaid processes, strong Excel skills, and reliable interaction with residents, families, and staff.

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.

Responsibilities

• Enter new admits and update admission records as needed.
• Attend morning report and weekly rehab meetings.
• Process daily transactions including petty cash and accounts receivable.
• Handle insurance verification forms and billing tasks for Part B.
• Assist with mail, filing, scanning, and special projects for the Business Office.

Skills

Accounts Receivable

English communication

Typing

Bookkeeping

Education

High school diploma with business training

Tools

Excel

RFMS

Job description

Salary

$16.51 / hr - $24.00 / hr

Overview

Elderwood at Hornell is seeking a Business Office Assistant!

Full-time 8a - 4p

The Business Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable. This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Responsibilities

• Enters new admits
• Attends morning report
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing , scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short-term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.