Business Office Assistant

Hornell SNF; City of Hornell (NY); On-site; USD 23,000 - 33,000; Full time

Job summary

Elderwood at Hornell seeks a Business Office Assistant to support resident accounts, billing, and daily business-office operations. The role includes accounts receivable, Medicaid application processing, and routine clerical tasks in a healthcare setting.

Ideal candidates have AR experience, familiarity with Medicare/Medicaid processes, and strong Excel skills. Regular hours are 8am–4pm; no remote work. Join our team for a stable full-time position in Hornell, NY.

Qualifications

• Minimum of one year Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance.
• High school diploma with business training; Excel proficiency a plus.

Responsibilities

• Establish and maintain resident accounts and private pay collections.
• Process daily transactions including petty cash and accounts receivable.
• Handle physician and pharmacy billing and Medicaid applications as needed.
• Answer phones and prepare department correspondence and reports.
• Support the Business Office Coordinator with special projects.

Skills

Accounts Receivable

Medicare A&B

Medicaid

Excel

Education

High school diploma

Bookkeeping training

Tools

RFMS

Job description

Business Office Assistant

Location: Elderwood at Hornell

Position Type: Regular Full-Time

Shift: 8am - 4pm

Salary: $16.51 / hr - $24.00 / hr

Reporting Category: Non-Clinical

Elderwood at Hornell is seeking a Business Office Assistant!

Full-time 8a - 4p

The ideal candidate will have experience in a healthcare business office-related setting, with working knowledge of third-party payers, census, private pay collections, and the Medicaid application process.

The Business Office Assistant supports the Business Office Coordinator and the daily operations of the business office by establishing and maintaining resident accounts, billing and collection of private pay accounts, and processing daily transactions such as petty cash and accounts receivable. This individual also processes physician and pharmacy billing, assesses the status of Medicaid applications, answers phones and prepares and maintains departmental correspondence and reports.

Responsibilities

• Enters new admits
• Attends morning report
• Updates admission record with any contact changes
• Prepares cut letters
• Attends weekly rehab meeting
• Manages RFMS , reviews resident banking statements , reconciles RFMS
• Enters ancillary charges for month end
• Completes Insurance Verification forms for Part B
• Filing , scanning
• Runs reoccurring transaction report before room and board statements and before end of month and applies tax receipt assessment on any accounts that have been missed
• Facility banking
• Replenishes resident cash box and petty cash box
• Meets with residents/ families for short-term admission paperwork
• Counts cash boxes weekly with Business office Coordinator
• Opens and sorts Business office Mail
• Supports the Business office Coordinator with special projects and overflow
• Scans room and board checks and resident trust checks

Qualifications

• Minimum of one year previous Accounts Receivable experience required.
• Working knowledge of Medicare A and B, Medicaid and third party insurance required.
• High school diploma with business training, including typing and book keeping. Proficient in Excel is a plus.
• Experience in a Long Term Care setting highly preferred.
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.