Business Manager

Roman Catholic Diocese of Richmond; Norfolk (VA); Hybrid; USD 41,000 - 51,000; Full time

Job summary

Saint Pius X Catholic School is seeking a detail-oriented Business Manager to oversee financial, human resources, and administrative operations. This leadership role ensures sound stewardship of resources, operational excellence, and strategic planning in a faith-filled educational environment.

Reporting to the Principal and working with the Pastor and diocesan offices, the successful candidate will manage day-to-day financials, payroll, budgeting, audits, and student billing, while supporting

Qualifications

• Bachelor's degree in accounting, finance, business administration, or related field.
• 3+ years in business management, accounting, finance, operations, HR, or related leadership roles preferred.
• Experience with nonprofit, parish, school, or church administration preferred.
• Strong budgeting, financial reporting, payroll, and accounting knowledge.
• Proficient with accounting software and MS Office; Excel experience preferred.

Responsibilities

• Manage day-to-day financial operations: AP, AR, payroll, banking, and GL.
• Prepare financial statements, reports, and budget analyses.
• Administer annual operating budget with Principal and Pastor.
• Coordinate financial audits and ensure compliance with policies.
• Handle vendor relationships, 1099s, and record retention.
• Oversee tuition, billing, financial aid, and scholarships.
• Monitor family accounts and assist with billing inquiries.
• Coordinate recruitment, onboarding, payroll, and HR records.
• Support HR compliance and leadership on HR matters.
• Collaborate on facilities planning and financial guidance for projects.
• Attend leadership and Finance Council meetings.

Skills

Organizational skills

Analytical skills

Problem solving

Interpersonal skills

Written and verbal communication

Education

Bachelor's degree in accounting/finance/business

Tools

ParishSOFT

UKG

Microsoft Excel

Accounting software

Databases / Cloud-based systems

Job description

• Base Pay $40,932.91 - $51,167.59 / Year
• Job Category Business Administration, Finance & Accounting, School Business Manager
• Employee Type FT Salary
• Required Degree 4 Year Degree
• Manage Others No

Description

Saint Pius X Catholic School is seeking a detail-oriented, collaborative, and mission-driven Business Manager to oversee the school's financial, human resources, and administrative operations. This key leadership role is responsible for the effective stewardship of school resources and supports the school's mission through sound financial management, operational excellence, and strategic planning.

Reporting to the Principal, the Business Manager works the Pastor, diocesan offices, faculty, staff, and families to maintain financial integrity, support personnel administration, and ensure the efficient operation of the school.

This position offers a unique opportunity to serve in a faith-filled educational environment while making a meaningful impact on the students, families, and staff of Saint Pius X Catholic School.

Responsibilities:

• Manage the school's day-to-day financial operations, including accounts payable, accounts receivable, payroll, banking, and general ledger activity.
• Maintain accurate financial records and prepare financial statements, reports, and budget analyses.
• Develop, monitor, and administer the annual operating budget in collaboration with the Principal and Pastor.
• Coordinate financial audits and ensure compliance with diocesan policies and accounting standards.
• Manage vendor relationships, annual 1099 reporting, and financial record retention.
• Maintain accurate tuition and incidental billing records. Oversee student billing, tuition collection, financial aid administration, and scholarship processing.
• Monitor family accounts and assist families with billing and payment-related inquiries.

Human Resources and Payroll

• Coordinate recruitment, onboarding, payroll processing, and personnel record administration.
• Maintain employee records and support compliance with diocesan personnel policies and employment regulations.
• Serve as a resource to school leadership on routine human resources matters.

Operations and Facilities Support

• Collaborate with the Facilities Maintenance Manager on operational and facility-related planning.
• Provide financial guidance regarding facility projects and capital expenditures.
• Attend leadership, Finance Council, and committee meetings as assigned.

Qualifications:

• Bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Three or more years of progressively responsible experience in business management, accounting, finance, operations, human resources, or related administrative leadership positions preferred.
• Experience with nonprofit, parish, school, or church administration preferred.
• Strong understanding of budgeting, financial reporting, payroll, and accounting principles.
• Demonstrated proficiency with accounting software, databases, Microsoft Office applications, and cloud-based systems.
• Experience with ParishSOFT, UKG, and Microsoft Excel preferred.
• Strong organizational, analytical, and problem-solving skills.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Ability to maintain confidentiality and exercise sound judgment.

This is a full-time position (35 hours per week) , The school office operates Monday through Friday from 8:00 a.m. to 3:30 p.m.; however, the Business Manager position requires flexibility to meet the needs of the school. Occasional evening and weekend work may be necessary When appropriate, certain duties may be performed remotely outside of regular office hours.

Physical Requirements

The position requires the ability to occasionally lift and carry materials weighing up to 20 pounds. Duties may require bending, walking, standing, reaching, and the use of a step stool. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.