Business Manager

H. T. PROF Group; Charlotte (NC); On-site; USD 42,000 - 64,000; Full time

Job summary

H. T. PROF Group in Charlotte, NC is seeking an organized professional to manage Accounts and Finance, HR administration, and Office Coordination.

The role covers AR/AP, commission tracking, invoicing, budget monitoring, and collaboration with the accounting team to ensure accurate financial statements. You will also support HR tasks including payroll-related enrollment, insurance enrollment, and 401(k) administration, while supervising administrative staff and maintaining CRM and office

Responsibilities

• Handle accounts receivable and accounts payable, commission tracking and providing monthly spreadsheet of commissions to partners, invoicing, basic general ledger entries in accounting software.
• Monitor agency budgets and cashflow
• Work with accountant on financial statements and tax returns
• Check three bank accounts daily for Positive Pay confirmations
• Reconcile expense reports from sales team (for two companies)
• Provide vehicle and property changes to insurance company, do a yearly review of requirements and a yearly workers’ comp audit (for two companies)
• Work with 401(k) company and pension administrator on enrollments, terminations, loans, etc and send monthly contributions from payroll
• Complete 401(k) audit annually
• Handle equipment leases
• Order equipment (laptop, etc) as needed for new hire and employees
• Provide salary and expense reimbursement information to payroll service for monthly payroll (for two companies)
• Provide new hires employee paperwork for the payroll service and enrollment in health, dental, vision, life and disability insurance and 401(k)
• Add new employee health and dental applications through Employee Navigator (EN) portal with the insurance agent
• Assist employees with insurance changes through EN portal
• Request and track company email addresses, changes
• Work with Managing Partner regarding employee issues, discipline, warnings, etc
• Report FSA contributions monthly to administrative company
• Report COBRA requests to administrative company as needed
• Supervise administrative staff - schedule time off, vacations, etc
• Assist with customer requests, issues
• Manage office supplies
• Oversee CRM software and work with data entry specialist on updates and issues
• Oversee and work with administrative staff on Quotes program
• Administrative support for outside sales team
• Pick up mail from post office and distribute

Job description

Accounts and Finance

• Handle accounts receivable and accounts payable, commission tracking and providing monthly spreadsheet of commissions to partners, invoicing, basic general ledger entries in accounting software.
• Monitor agency budgets and cashflow
• Work with accountant on financial statements and tax returns
• Check three bank accounts daily for Positive Pay confirmations
• Reconcile expense reports from sales team (for two companies)
• Provide vehicle and property changes to insurance company, do a yearly review of requirements and a yearly workers’ comp audit (for two companies)
• Work with 401(k) company and pension administrator on enrollments, terminations, loans, etc and send monthly contributions from payroll
• Complete 401(k) audit annually
• Handle equipment leases
• Order equipment (laptop, etc) as needed for new hire and employees

HR Administration

• Provide salary and expense reimbursement information to payroll service for monthly payroll (for two companies)
• Provide new hires employee paperwork for the payroll service and enrollment in health, dental, vision, life and disability insurance and 401(k)
• Add new employee health and dental applications through Employee Navigator (EN) portal with the insurance agent
• Assist employees with insurance changes through EN portal
• Request and track company email addresses, changes
• Work with Managing Partner regarding employee issues, discipline, warnings, etc
• Report FSA contributions monthly to administrative company
• Report COBRA requests to administrative company as needed

Team and Office Coordination

• Supervise administrative staff - schedule time off, vacations, etc
• Assist with customer requests, issues
• Manage office supplies
• Oversee CRM software and work with data entry specialist on updates and issues
• Oversee and work with administrative staff on Quotes program
• Administrative support for outside sales team
• Pick up mail from post office and distribute