Business Legal Assistant

Taft Stettinius & Hollister LLP; Cleveland (OH); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Long-term disability

Flexible spending account

401(k)

Paid time off

Paid holidays

Bonus

Job summary

Taft Stettinius & Hollister LLP is seeking a Legal Assistant to join the Business team in Cleveland. The role provides essential administrative support to attorneys, handles document editing, and coordinates with the billing team on BIMs and reports.

The successful candidate will have 2+ years of Legal Assistant experience, strong English proficiency, and solid Microsoft Office skills; flexibility and attention to detail are valued in a fast-paced environment.

Qualifications

• 2+ years Legal Assistant experience strongly preferred.
• Proficient command of English language and grammar.
• Strong knowledge of Microsoft Office and willingness to learn new software.

Responsibilities

• Provide administrative support to assigned attorneys and Business Practice Group.
• Edit and proofread complex documents; relay discrepancies clearly.
• Communicate professionally with attorneys and team members on projects and deadlines.
• Gather costs and time with accounting for closing preparations.
• Support billing processes, review BIMs, and prepare reports and letters.

Skills

Legal Assistant experience

Microsoft Office

Tools

Microsoft Office

Job description

Taft is currently seeking a Legal Assistant to join our Business team in Cleveland.

We are seeking a Legal Assistant to support the Business team in the Cleveland office. Legal Assistants serve clients by providing administrative support to attorneys. All Taft employees operate under a “Client First” philosophy—in all things, we seek to provide exceptional services to our clients.

• Provides skilled, proactive administrative support to assigned attorneys and other team members in the Business Practice Group.
• Edits and proofreads complex documents, including proactive review for, and ability to relay, relevant discrepancies/inconsistencies.
• Communicates clearly, professionally, and effectively with attorneys and other legal team members regarding projects, operational needs, transaction status, and related matters.
• Clearly and professionally communicates with attorneys and other members of the legal team on projects, needs, transaction status, etc.
• Works with members of the legal team and accounting to gather costs and time in preparation for closing.
• Actively supports the billing process, including initial review and comment on BIMs, editing BIMs, obtaining, preparing and/or updating reports, preparing cover letters and/or emails, and following-up on client and attorney inquiries.
• Independently performs administrative duties such as proof reading, editing and releasing attorney time entries; registering, calendaring and reporting Continuing Legal Education credits; requesting and following up on reimbursements and other related tasks.
• Prepares and reviews letters and memoranda according to Firm standards.
• Exhibits outstanding client service orientation in all verbal and written communication.
• Displays strong attention to detail and numeric aptitude.
• Anticipates necessary tasks/projects and proactively performs them.
• Responds to requestswith a sense of urgency and effectively prioritizes work.
• Demonstrates flexibility and ability to manage multiple priorities.
• Proactively monitors and communicates deadlines to the legal team as appropriate.
• Creates, maintains, and retires files in accordance with Taft’s Information Governance Policy.
• Assists in managing client contacts, emails, print documents and incoming and outgoing mail.
• May enter time into billing management software.

Requirements:

• 2+ years Legal Assistant experience strongly preferred.
• Must demonstrate proficient command of the English language and standard grammar rules.
• Demonstrates strong working knowledge of, and experience in, using Microsoft Office programs; must have a desire to maintain excellent technical skills and to learn new software by taking advantage of internal training programs.

Taft offers competitive compensation and a comprehensive benefit package, including medical, dental, vision, life, long term disability, flexible spending, 401K,Paid Time Off, paid holidays, bonus and more. The salary range for this position is $29.12/hr. - $38.46/hr. Actual compensation offer to candidate may vary from posted information based on work experience, education, and/or skill level, and location.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY.