Legal Billing Specialist

Taft Stettinius & Hollister LLP; Chicago (IL); Hybrid; USD 52,000 - 68,000; Full time

Job summary

Taft Stettinius & Hollister LLP is seeking a Legal Billing Specialist to support the Accounting department across Chicago, Cleveland, and Denver. You will ensure accurate prebills, interpret complex billing instructions, and deliver invoices with strict adherence to client guidelines and firm policies.

In this role, you will collaborate with attorneys and staff to maintain billing accuracy, resolve discrepancies, and protect confidentiality. Prior ebilling and vendor experience are highly valued.

Qualifications

• General accounting or billing experience required.
• Must be detail oriented and organized.
• Excellent interpersonal communication skills.
• Experience with ebilling and vendor requirements is highly desirable.

Responsibilities

• Generates and processes prebills per procedures and timelines.
• Interprets billing instructions and seeks clarification as needed.
• Ensures compliance with client guidelines and firm policies.
• Delivers invoices accurately, including ebill submissions.
• Maintains billing instructions in the accounting system.
• Troubleshoots billing discrepancies with available resources.
• Collaborates with attorneys and staff to support revenue operations.
• Responds to inquiries about billing history and time entries.
• Maintains confidentiality of firm and client data.
• Participates in training to enhance billing expertise.

Skills

Accounting/billing experience

Attention to detail

Interpersonal communication

Hybrid work adaptability

Software learning ability

MS Office proficiency

Education

Two years accounting/billing experience

College experience in accounting preferred

Tools

ebilling/LEDES

Surepoint Legal Management

Aderant

Excel

Outlook

Word

Job description

Taft is currently seeking a Legal Billing Specialist to support our Accounting department in our Chicago, Cleveland, and Denver office.

Taft’s Accounting department is seeking a Legal Billing Specialist to support their efforts. As a member of the accounting department, the legal billing specialist is responsible for the accurate and timely processing of client invoices consistent with the clients’ billing guidelines, attorney instruction, and the firm’s established policies. This position routinely collaborates with attorneys, legal assistants, and others to effectively support the firm’s revenue operations.

Qualified candidates must have general accounting or billing experience, be detailed oriented and organized, possess excellent interpersonal communication skills, and be comfortable initiating attorney and support staff outreach activities. The position requires someone who demonstrates a high degree of responsiveness and professionalism when interacting with both.

Duties and Responsibilities:

• Generates and processes prebills according to the firm’s established procedures and timelines.
• Interprets billing instructions effectively and seeks additional clarification as needed.
• Ensures compliance with clients’ billing guidelines, fee agreements, and firm policies.
• Ensures the accurate and timely delivery of invoices, including the submission of ebills.
• Maintains billing instructions and applicable details within the accounting system.
• Utilizes available resources to troubleshoot and resolve billing discrepancies.
• Demonstrates an effective client first approach through team collaboration with attorneys, legal assistants, and others.
• Responds to inquiries for billing/payment history, time/cost entry details, and other basic financial information.
• Maintains confidentiality of the company’s and clients’ information.
• Participates in training and development opportunities to enhance billing expertise.

Requirements:

• Knowledge of ebilling vendor requirements and LEDES file formats.
• Ability to communicate effectively, both orally and in writing.
• Skillful in assessing situational needs and requirements.
• Attentiveness to details ensuring completeness, accuracy, and organization.
• Strong numerical skills.
• Exhibit a high level of responsiveness and professionalism.
• Ability to prioritize assignments in a time sensitive environment.
• Proven aptitude to learn new software and web-based applications.
• Proficiency with Microsoft Office Suite; Excel, Outlook, and Word
• Ability to work effectively in a hybrid environment, including proficiency using Zoom Workplace.

Education & Experience:

• Minimum of two years general accounting or billing experience required.
• College experience with an emphasis in accounting or other related field is preferred.
• Related work experience will be considered in lieu of education.
• Law firm or other professional services industry experience is highly desirable.
• Proficiency with electronic billing (ebilling) and vendor requirements is highly desirable.
• Proficiency with Surepoint Legal Management System or Aderant is highly desirable.

Taft is an Equal Opportunity Employer. The information in this posting presents general duties, tasks, and responsibilities but is not intended to be an exhaustive listing. Taft Stettinius & Hollister LLP participates in E-VERIFY .