Business Immigration Paralegal

Law Office of Thomas V. Allen; SOUTH PLAINFIELD (NJ); On-site; USD 60,000 - 90,000; Full time

Job summary

The Law Office of Thomas V. Allen in North Brunswick, NJ, is seeking a proactive Business Immigration Paralegal to support a busy employment-based practice.

You will work directly with corporate clients and foreign nationals, moving cases from intake through filing and approval. Responsibilities include preparing and filing H-1B, PERM, I-140, and I-485 petitions; drafting support letters; tracking deadlines; and coordinating with USCIS, DOL, and other agencies.

Qualifications

• Bachelor's degree or paralegal certificate preferred.
• 2+ years of business immigration experience, with hands-on H-1B and PERM preparation.
• Strong written and verbal communication skills and comfort interacting directly with clients.
• Exceptional attention to detail and the ability to manage a high-volume caseload with competing deadlines.
• Proficiency with Microsoft Office and immigration case management software (e.g., INSZoom, LawLogix, Docketwise) a plus.

Responsibilities

• Prepare, assemble, and file employment-based petitions, including H-1B, H-4, L-1, PERM, I-140, and I-485, along with related applications such as extensions, amendments, transfers, I-765, and I-131.
• Draft support letters, forms, and exhibit indexes; assemble filing packages and coordinate submission to USCIS, DOL, and other agencies.
• Track filing deadlines, cap season timelines, validity end dates, and priority dates to ensure timely submission.
• Manage the case initiation process, including opening new matters, fact-gathering with clients, and identifying visa strategy for attorney review.
• Serve as a primary point of contact for employer contacts and foreign national employees, providing clear status updates and setting expectations on process and timing.
• Follow up to obtain signatures, supporting documentation, and missing information needed to complete filings.
• Maintain accurate client and beneficiary contact information and case data in the firm's case management system.
• Support PERM recruitment steps, including preparing and tracking required notices and postings, and maintaining recruitment documentation.
• Prepare and maintain Public Access Files and LCA documentation; confirm clients complete and retain required postings and records.
• Monitor compliance obligations and flag issues for attorney attention.
• Conduct routine case monitoring, including tracking receipt notices, RFEs, approvals, and pending items, and escalating time-sensitive matters.
• Prepare, update, and distribute recurring status reports; build custom reports to meet individual client requirements.
• Create, edit, print, and distribute case materials and client-facing documents.
• Develop working knowledge of firm procedures and each client's immigration policies, preferences, and escalation protocols.
• Handle general administrative duties as needed, including file organization, e-filing, invoicing support, and mail/courier coordination.

Skills

Communication

Attention to detail

Client interaction

Time management

Education

Bachelor's degree or paralegal certificate

Tools

Microsoft Office

INSZoom

LawLogix

Docketwise

Job description

Company Description The Law Office of Thomas V. Allen is a premier U.S. immigration law firm based out of North Brunswick, NJ with a strong record of delivering high-quality legal services to clients worldwide. The firm is supported by experienced legal professionals who focus on helping individuals and businesses reach their immigration objectives. The team combines deep knowledge of U.S. immigration law with a thorough understanding of complex procedures. The firm leverages cutting-edge technology to enhance client service, whether assisting with family visas, employment-based immigration, or corporate expansion to the United States. Professionalism and client-centered advocacy are central to the firm’s practice.

We're hiring a Business Immigration Paralegal to support a busy employment-based immigration practice. You'll work directly with corporate clients and foreign national employees to move cases from intake through filing and approval.

Case Preparation & Filing

• Prepare, assemble, and file employment-based nonimmigrant and immigrant petitions, including H-1B, H-4, L-1, PERM, I-140, and I-485, along with related applications such as extensions, amendments, transfers, I-765, and I-131.
• Draft support letters, forms, and exhibit indexes; assemble filing packages and coordinate submission to USCIS, DOL, and other agencies.
• Track filing deadlines, cap season timelines, validity end dates, and priority dates to ensure timely submission.

Case Initiation & Client Coordination

• Manage the case initiation process, including opening new matters, conducting fact-gathering with clients and beneficiaries, and identifying the appropriate visa strategy for attorney review.
• Serve as a primary point of contact for employer contacts and foreign national employees, providing clear status updates and setting expectations on process and timing.
• Follow up to obtain signatures, supporting documentation, and missing information needed to complete filings.
• Maintain accurate client and beneficiary contact information and case data in the firm's case management system.

Compliance

• Support PERM recruitment steps, including preparing and tracking required notices and postings, and maintaining recruitment documentation.
• Prepare and maintain Public Access Files and LCA documentation; confirm clients complete and retain required postings and records.
• Monitor compliance obligations and flag issues for attorney attention.

Reporting & Case Management

• Conduct routine case monitoring, including tracking receipt notices, RFEs, approvals, and pending items, and escalating time-sensitive matters.
• Prepare, update, and distribute recurring status reports; build custom reports to meet individual client requirements.
• Create, edit, print, and distribute case materials and client-facing documents.
• Develop working knowledge of firm procedures and each client's immigration policies, preferences, and escalation protocols.
• Handle general administrative duties as needed, including file organization, e-filing, invoicing support, and mail/courier coordination.

Qualifications

• Bachelor's degree or paralegal certificate preferred.
• 2+ years of business immigration experience, with hands-on H-1B and PERM preparation.
• Strong written and verbal communication skills and comfort interacting directly with clients.
• Exceptional attention to detail and the ability to manage a high-volume caseload with competing deadlines.
• Proficiency with Microsoft Office and immigration case management software (e.g., INSZoom, LawLogix, Docketwise) a plus.