Business Development & Marketing Coordinator

W. L. Butler; Irvine (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) with Company Match

Paid Time Off

Flexible Spending Accounts

Student Loan Assistance Program

Wellness Program Benefits

Life Insurance

Identity Theft Protection

Job summary

W. L. Butler is seeking a Business Development & Marketing Coordinator to support pursuit of new work across California through proposal coordination and document production.

This role focuses on coordinating proposals, qualification packages, presentations, and marketing materials while helping drive business development and client-facing communications.

Qualifications

• 3-5 years of experience coordinating proposals, marketing production, or pursuit support.
• Experience coordinating proposals, qualification packages, and client-facing materials.
• Experience in construction, architecture, engineering, real estate, or professional services preferred.
• Proficiency with Adobe InDesign to produce professional documents.
• Strong written communication, organization, and attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency with Microsoft 365 applications.
• Experience with CRM systems, SharePoint, Procore, ProjectMark, or similar platforms.

Responsibilities

• Lead coordination and production of RFPs, RFQs, SOQs, proposals, and interviews.
• Gather and organize project info, resumes, narratives, and content for submissions.
• Coordinate proposal schedules, deadlines, and deliverables across pursuits.
• Produce, format, edit, and assemble professional client-facing documents.
• Maintain proposal templates, project info, resumes, and marketing resources.
• Manage and update client, project, and contact data in CRM.
• Complete industry surveys, award submissions, and BD reporting.
• Support company events and business development initiatives.

Skills

Strong written communication

Organization

Attention to detail

Ability to manage multiple priorities

Customer-service mindset

Collaborative

Tools

Adobe InDesign

Microsoft 365

CRM systems

SharePoint

Procore

ProjectMark

Job description

BUSINESS DEVELOPMENT & MARKETING COORDINATOR

Full-Time | Livermore, Redwood City, or Irvine, CA | $60,000-$85,000

At W. L. Butler, we've been building projects and relationships throughout California for more than 50 years. We're looking for a Business Development & Marketing Coordinator to support the pursuit of new work across California through proposal coordination, document production, and business development support.

This role is ideal for someone with experience coordinating proposals, qualification packages, presentations, and marketing materials. While the position supports marketing initiatives, the primary focus is proposal development, pursuit support, and producing polished client-facing documents.

WHAT YOU'LL DO

• Lead the coordination and production of RFPs, RFQs, SOQs, proposals, qualification packages, and interview presentations using InDesign and Microsoft Office
• Gather and organize project information, resumes, narratives, and other content needed for proposal submissions
• Coordinate proposal schedules, deadlines, and deliverables across multiple pursuits
• Produce, format, edit, and assemble professional client-facing proposal and marketing documents
• Maintain proposal templates, project information, team resumes, and marketing resources
• Manage and update client, project, and contact information within our CRM database
• Complete industry surveys, award submissions, and business development reporting
• Support company events, community involvement activities, and business development initiatives

WHAT WE'RE LOOKING FOR

• 3-5 years of experience in proposal coordination, marketing proposal production, business development support, or pursuit coordination
• Experience coordinating proposals, qualification packages, presentations, or other client-facing pursuit materials
• Experience supporting proposal development in the construction, architecture, engineering, real estate, or professional services industries strongly preferred
• Proficiency with Adobe InDesign and the ability to produce professional proposal and marketing documents
• Strong written communication, organization, and attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Proficiency with Microsoft 365 applications
• Experience with CRM systems, SharePoint, Procore, ProjectMark, or similar platforms is a plus
• Resourceful, dependable, and collaborative with a strong customer-service mindset

BENEFITS & PERKS

• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Time Off
• Flexible Spending Accounts
• Student Loan Assistance Program
• Wellness Program Benefits
• Life Insurance and Supplemental Benefits
• Identity Theft Protection
• And more!

WHY W. L. BUTLER?

W. L. Butler is a full-service commercial general contractor known for integrity, collaboration, and project excellence. We believe strong relationships, accessible leadership, and teamwork are the foundation of our success.

If you're highly organized, enjoy producing quality client-facing materials, and want to play an important role in helping pursue and win new work, we'd love to hear from you.

W. L. Butler is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, and business need. We do not discriminate on the basis of any characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to qualified applicants and employees in accordance with applicable law.