Business Assistant I

Texas A&M University System; Kountze (TX); Presencial; USD 19.000 - 28.000; Jornada completa

Descripción de la vacante

Texas A&M Forest Service in Kountze, Texas, is seeking a Business Assistant I to provide comprehensive business support across accounting, budgeting and personnel functions. The role requires basic HR and fiscal process knowledge and routine clerical duties in a security-sensitive environment.

Responsibilities include processing vouchers, payroll and travel documents, supporting program staff, and coordinating with external partners.

Formación

• High school diploma or equivalent required.
• Minimum 1 year experience in general office or accounting and customer service.
• Proficiency with Microsoft Office (Word, Excel).
• Ability to plan, multi-task and work cooperatively.

Responsabilidades

• Provide business support to field programs, personnel and operations including: maintaining fiscal, personnel and program records; provide basic assistance with HR, fiscal procedures and TFS policies.
• Process and examine payment vouchers, payroll, mileage reports, credit card vouchers and travel vouchers for accuracy and conformance with State statutes and policies.
• Participate in agency-sponsored training programs to support program initiatives.
• Support program staff in forestry and fire-related activities: event setup, materials, purchasing supplies, coordinating rentals, aiding emergency response operations.

Conocimientos

Microsoft Office

Educación

High school diploma

Associate degree in business

Herramientas

FAMIS

Workday

Microsoft Office

Descripción del empleo

Job Title

Business Assistant I

Agency

Texas A&M Forest Service

Department

Olive District

Proposed Minimum Salary

$17.00 hourly

Job Location

Kountze, Texas

Job Type

Staff

Job Description

The Business Assistant I provides support for the full range of business activities including accounting, budget and personnel functions requiring broad general knowledge of business procedures.

Responsibilities

• -Provide business support to field programs, personnel and operations including: maintaining fiscal, personnel and program records; provide basic assistance with issues relating to HR, fiscal procedures and TFS programs. Demonstrate working knowledge of various software programs including FAMIS, Workday and Microsoft Office Applications. Respond promptly and carefully to routine personnel inquiries directly, eitherface-to-face, electronically, by telephone or written communication.
• -Process and examine payment vouchers, payroll, mileage reports, credit card vouchers and travel vouchers for accuracy, completeness, eligibility an conformance with State statutes, System policies and TFS policies and procedures.
• -Participate in agency-sponsored training programs and activities to support program initiatives.
• -Provide support/assistance to program staff in delivering various forestry and fire-related programs and activities including: setting up for events, copying and preparing handout materials, purchasing supplies needed, making arrangements with organizations, scheduling space and initiating rental agreements, providing support to emergency response operations, etc.
• -Provide support for other TFS departments as needed.
• -May require infrequent travel in State vehicles with overnight stays.
• -Work Hours: Monday - Friday, 8am - 5pm.
• -Other duties as assigned.

This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System’s policy and is further required to complete HIPAA training as a condition of employment, within a reasonable timeframe after the individual’s employment and on an as-needed basis thereafter.

Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.

Education and Experience

Required Education: High school diploma or equivalent.

Preferred Education: Associate Degree or equivalent in business or closely related field.

Required Experience: Minimum 1 year experience in general office and customer service or accounting and customer service..

Preferred Experience: 1+ years experience in general office and customer service or accounting and customer service.

Knowledge, Skills and Abilities

Required Knowledge: Microsoft Office (Word, Excel) of word processing and spreadsheet applications.

Required Ability:Plan and organize. Multi-task and work cooperatively with others.

Required Skills: Good interpersonal and communication skills. Sound judgement. Great attention to detail.

Registrations, Certifications, and Licenses

Valid Texas Driver’s License

Equal Opportunity/Veterans/Disability Employer.