Business Analyst

Gaines Investment Trust; California, Northern (MO, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Gaines Investment Trust seeks a Business Analyst to own reporting cadence, monitor deadlines, and manage purchasing activities. You will turn data into clear insights using SQL and AI tools, supporting leadership with timely, accurate information.

Based in La Jolla, this in-office role requires 1–3 years' experience, a BBA, and strong Excel and communication skills. You’ll collaborate with Accounting to ensure compliance and efficiency.

Qualifications

• Bachelor's degree in Business Administration (BBA).
• Experience with database management or SQL usage.
• 1–3 years of professional work experience.
• Real estate experience preferred.
• Prior analyst experience is a plus.
• SQL queries, reporting, and analysis.

Responsibilities

• Own the company’s weekly, monthly, and annual reporting cadence and refine its structure.
• Standardize formats so reports are consistent and easy to interpret by leadership.
• Build semi-automated reporting workflows using SQL, spreadsheets, and AI tools.
• Track lender reporting requirements, property tax deadlines, and permit/licensing renewals.
• Maintain organized, audit-ready records for lender, tax, permit, and licensing activity.
• Flag upcoming deadlines and risks to leadership with lead time.
• Run the purchasing process end-to-end and seek improvements.
• Build dashboards and analytics tracking spend, vendor performance, and budget variance.
• Serve as point person for sourcing and vendor negotiation, including hands-on purchasing when needed.
• Evaluate vendor pricing and purchasing patterns to find cost-saving opportunities.
• Cover accounting team gaps during leave or PTO; training provided.

Skills

SQL skills

Excel skills

AI tools

Analytical mindset

Time management

Communication skills

Purchasing software

Education

BBA

Tools

Purchasing software

Job description

Business Analyst

Location: La Jolla, CA (In-Office, HQ)

Department: Accounting

Employment Type: Full-Time, Salaried, Exempt

Compensation: $65,000–$90,000 per year, based on experience, plus bonus

Candidates must currently reside in the San Diego area.

Ready to Take the Next Step? Tell Us More Than a Résumé Can.

We want to learn more about you—your analytical experience, problem-solving approach, technical skills, and what you could bring to Gaines Investment Trust.

The interview can be completed from your phone, tablet, or computer at a time that works for you.

About the Role

The Business Analyst keeps leadership equipped with accurate reporting and clear visibility into the company's compliance deadlines and purchasing activity. You'll own our recurring reporting cadence, track key deadlines — lender reports, property taxes, permits, and licenses — manage the purchasing function, and serve as a cross-trained backup for the accounting team when someone is out.

We're looking for someone analytical and detail-driven who moves with urgency, stays organized across multiple deadlines, and is comfortable using SQL and AI tools to turn raw data into clear, actionable insight.

What You Will Do

• Own the company's weekly, monthly, and annual reporting cadence, refining its structure as the business evolves
• Standardize formats so reports are consistent, repeatable, and easy for leadership to interpret
• Build efficient, semi-automated reporting workflows using SQL, spreadsheets, and AI tools to cut down manual effort
• Track lender reporting requirements, property tax deadlines, and permit/license renewals across the portfolio
• Maintain organized, audit-ready records for all lender, tax, permit, and licensing activity
• Proactively flag upcoming deadlines and risks to leadership with enough lead time to act
• Run the company's purchasing process end-to-end, and continuously improve it
• Build dashboards and analytics that track spend, vendor performance, order timing, and budget variance
• Serve as the point person for sourcing and vendor negotiation, including hands-on appliance purchasing when needed
• Evaluate vendor pricing and purchasing patterns to find cost‑saving opportunities and standardize how we buy
• Cover for accounting team members during leave, PTO, or other absences (prior accounting experience isn't required — we'll train you)

What You Will Bring

• Bachelor's degree in Business Administration (BBA)
• Coursework or hands‑on experience in database management
• 1–3 years of professional work experience
• Real estate experience preferred
• Prior experience in an analyst role preferred
• SQL skills — queries, reporting, and analysis
• Strong Excel / spreadsheet skills
• Comfortable using AI tools for analysis and reporting
• Strong analytical mindset with sharp attention to detail
• Able to manage multiple priorities and deadlines with a sense of urgency
• Clear written and verbal communicator
• Self‑starter who takes ownership with minimal supervision
• Purchasing or property management software experience a plus

Work Environment

In‑person at our La Jolla headquarters, during standard business hours.

Benefits

Gaines Investment Trust offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid Time Off
• Paid holidays and a floating holiday
• Company‑paid life insurance
• Optional short‑and long‑term disability coverage
• Accident and critical illness insurance
• Supplemental life and AD&D insurance
• Pet insurance

Why Work for Gaines Investment Trust?

Gaines Investment Trust is a 100% family‑owned and operated real estate investment and management company established in 1966. We take a long‑term approach to ownership—we invest in our properties, our residents, and our people.

We offer stability, opportunities for career growth, and a team‑focused environment where strong performers have the opportunity to expand their responsibilities and make an impact.