Business Affairs Coordinator

Too Lost Llc; New York (NY); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Too Lost Llc is seeking a highly organized Business Affairs Coordinator to support administration of artist, label, and partner deals in a fast-moving music company based in New York.

You will manage deal records, contract execution, royalty splits, and ensure deliverables move from intake to implementation with precision and proactive collaboration across teams.

Qualifications

• 1-3 years of relevant experience in music, entertainment, legal administration, royalties, licensing, distribution operations, or a related field.
• Exceptional attention to detail and a demonstrated ability to manage sensitive information and confidential documents responsibly.
• Experience working with spreadsheets and trackers; proficiency in Google Workspace and/or Microsoft Office, particularly Google Sheets or Excel.
• Familiarity with DocuSign or comparable electronic-signature platforms.
• Ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment.
• Strong written and verbal communication skills, with the ability to follow up professionally and work effectively across teams.
• A proactive, solutions-oriented approach and comfort operating within evolving processes and systems.
• Experience with royalty platforms, contract-management tools, music metadata, SoundExchange, or music-distribution workflows is a plus.

Responsibilities

• Support intake, organization, and administration of a high volume of business affairs agreements and related documents.
• Review deal materials and implement approved royalty splits across internal systems.
• Coordinate royalty split setup and maintenance for standard distribution deals.
• Prepare and input RODO breakdowns and supporting data for accurate records.
• Maintain organized digital filing systems for agreements and documents.
• Manage new music-delivery intake and coordinate with stakeholders for delivery readiness.
• Support implementation and tracking of LODs and related documentation.
• Own and maintain deal-flow trackers indicating deal stage, participants, and next steps.
• Coordinate DocuSign workflows from circulation to fully executed copies.
• Track termination dates and notice periods to ensure timely communication.
• Conduct research on deal terms, rights, and other business affairs matters as needed.
• Collaborate with Business Affairs, Royalties, Distribution Operations, Finance, and others to ensure terms are communicated and implemented.
• Identify gaps or missing documentation and escalate to stakeholders.
• Help improve processes, templates, trackers, and filing conventions as the team scales.

Skills

Attention to detail

Communication skills

Time management

Tools

DocuSign

Google Sheets

Excel

Job description

We are looking for a highly organized, detail-oriented Business Affairs Coordinator to support the administration of artist, label, and partner deals.

We are looking for a highly organized, detail-oriented Business Affairs Coordinator to support the administration of artist, label, and partner deals.

This coordinator will play an essential role in maintaining accurate deal records, coordinating contract execution, assisting in royalty splits, and ensuring key deliverables move efficiently from intake through implementation. The ideal candidate is comfortable working with contracts, deal terms, spreadsheets, royalty data, and internal systems; has excellent follow-through; and is excited to build operational rigor in a fast-moving music company.

What You’ll Be Doing

• Support the intake, organization, and administration of a high volume of business affairs agreements, deal materials, amendments, and related documents.
• Support in reviewing deal materials and implement approved royalty splits accurately across applicable internal systems.
• Coordinate royalty split setup and maintenance for standard distribution deals, including bB, cC, SoundExchange, Indify, and other partner or program-specific agreements.
• Prepare and input RODO breakdowns and supporting data, ensuring records are complete, properly categorized, and accurately reflected in internal systems.
• Maintain organized digital filing systems by uploading, labeling, and routing executed agreements and supporting documents to the appropriate artist, label, and account records.
• Manage new music-delivery intake, including tracking submissions, monitoring required materials, and coordinating with relevant internal stakeholders to ensure delivery readiness.
• Support implementation and ongoing tracking of LODs, including confirming receipt, routing required documentation, recording relevant terms, and following up on outstanding items.
• Own and maintain deal-flow trackers that reflect each deal’s current stage, responsible parties, outstanding deliverables, execution status, and next steps.
• Coordinate DocuSign workflows, including preparing documents for circulation, routing agreements to the appropriate signatories, monitoring completion, and filing fully executed copies.
• Track priority terminations, expiration dates, notice periods, and required follow-up actions to help ensure timely internal communication and execution.
• Conduct research on deal terms, rights, royalty questions, company and artist information, and other business affairs matters as needed.
• Partner closely with Business Affairs, Royalties, Distribution Operations, Finance, Artist & Label Services, and other internal teams to ensure deal terms are accurately communicated and implemented.
• Identify gaps, inconsistencies, or missing documentation and proactively accelerate them to the appropriate stakeholders.
• Help improve business affairs processes, templates, trackers, and filing conventions as the team and company continue to scale.

What We Are Looking For

• 1-3 years of relevant experience in music, entertainment, legal administration, royalties, licensing, distribution operations, or a related field.
• Exceptional attention to detail and a demonstrated ability to manage sensitive information and confidential documents responsibly.
• Experience working with spreadsheets and trackers; proficiency in Google Workspace and/or Microsoft Office, particularly Google Sheets or Excel.
• Familiarity with DocuSign or comparable electronic-signature platforms.
• Ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment.
• Strong written and verbal communication skills, with the ability to follow up professionally and work effectively across teams.
• A proactive, solutions-oriented approach and comfort operating within evolving processes and systems.
• Experience with royalty platforms, contract-management tools, music metadata, SoundExchange, or music-distribution workflows is a plus.