Business Affairs Coordinator

Jobtailor; New York (NY); On-site; USD 60,000 - 85,000; Full time

Job summary

Jobtailor in New York seeks a detail-oriented business affairs coordinator to support agreements, royalty splits, and royalty platforms within the music industry. You will coordinate DocuSign workflows, maintain deal trackers, and collaborate with internal teams across distribution operations, finance, and artist services to ensure accurate, timely documentation.

The role requires 1–3 years of relevant experience, strong organizational skills, and proficiency with Google Sheets and Excel.

Qualifications

• 1–3 years of relevant experience in music, entertainment, legal administration, royalties, licensing, distribution operations, or a related field
• Exceptional attention to detail and ability to manage sensitive information and confidential documents responsibly
• Experience working with spreadsheets and trackers
• Proficiency in Google Workspace and/or Microsoft Office, particularly Google Sheets or Excel
• Familiarity with DocuSign or comparable electronic-signature platforms
• Ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment
• Strong written and verbal communication skills
• Ability to follow up professionally and work effectively across teams
• A proactive, solutions-oriented approach and comfort operating within evolving processes and systems
• Experience with royalty platforms, contract-management tools, music metadata, SoundExchange, or music-distribution workflows is a plus

Responsibilities

• Support intake, organization, and administration of business affairs agreements, deal materials, amendments, and related documents
• Review deal materials and implement approved royalty splits across internal systems
• Coordinate royalty split setup and maintenance for standard distribution deals and partner or program-specific agreements
• Prepare and input RODO breakdowns and supporting data
• Maintain organized digital filing systems for executed agreements and supporting documents
• Manage new music-delivery intake and coordinate with internal stakeholders to ensure delivery readiness
• Support implementation and tracking of LODs
• Own and maintain deal-flow trackers
• Coordinate DocuSign workflows and file fully executed copies
• Track priority terminations, expiration dates, notice periods, and follow-up actions
• Research deal terms, rights, royalty questions, company and artist information, and other business affairs matters
• Partner with Business Affairs, Royalties, Distribution Operations, Finance, Artist & Label Services, and other internal teams
• Identify gaps, inconsistencies, or missing documentation and elevate them
• Help improve business affairs processes, templates, trackers, and filing conventions

Skills

Royalty Management

Contract Administration

Google Workspace Proficiency

DocuSign Familiarity

Attention to Detail

Tools

Google Sheets

Microsoft Office

DocuSign

Job description

• Support intake, organization, and administration of business affairs agreements, deal materials, amendments, and related documents
• Review deal materials and implement approved royalty splits across internal systems
• Coordinate royalty split setup and maintenance for standard distribution deals and partner or program-specific agreements
• Prepare and input RODO breakdowns and supporting data
• Maintain organized digital filing systems for executed agreements and supporting documents
• Manage new music-delivery intake and coordinate with internal stakeholders to ensure delivery readiness
• Support implementation and tracking of LODs
• Own and maintain deal-flow trackers
• Coordinate DocuSign workflows and file fully executed copies
• Track priority terminations, expiration dates, notice periods, and follow-up actions
• Research deal terms, rights, royalty questions, company and artist information, and other business affairs matters
• Partner with Business Affairs, Royalties, Distribution Operations, Finance, Artist & Label Services, and other internal teams
• Identify gaps, inconsistencies, or missing documentation and elevate them
• Help improve business affairs processes, templates, trackers, and filing conventions

Requirements

• 1–3 years of relevant experience in music, entertainment, legal administration, royalties, licensing, distribution operations, or a related field
• Exceptional attention to detail and ability to manage sensitive information and confidential documents responsibly
• Experience working with spreadsheets and trackers
• Proficiency in Google Workspace and/or Microsoft Office, particularly Google Sheets or Excel
• Familiarity with DocuSign or comparable electronic-signature platforms
• Ability to prioritize multiple projects, meet deadlines, and maintain accuracy in a high-volume, fast-paced environment
• Strong written and verbal communication skills
• Ability to follow up professionally and work effectively across teams
• A proactive, solutions-oriented approach and comfort operating within evolving processes and systems
• Experience with royalty platforms, contract-management tools, music metadata, SoundExchange, or music-distribution workflows is a plus

Core Competencies

Demonstrates expertise in managing business affairs agreements, royalty splits, and digital filing systems within the music and entertainment industry. Proficient in coordinating workflows, tracking deal flow, and collaborating effectively across internal teams to enhance operational efficiency.

Highest-signal resume keywords

• Royalty Management
• Contract Administration
• Google Workspace Proficiency
• DocuSign Familiarity
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Royalty Platforms
• Contract-Management Tools
• Music Metadata
• Spreadsheet Management
• Data Input

Soft Skills

• Strong Communication Skills
• Proactive Problem Solving
• Team Collaboration
• Project Prioritization

Industry Keywords

• Music Industry
• Entertainment
• Licensing
• Distribution Operations
• Business Affairs

Tools & Technologies

• Google Sheets
• Microsoft Office
• DocuSign