Business Affairs Specialist

Jobtailor; Boise (ID); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor seeks a detail-orientedBusiness Affairs professional in Boise to manage production-related contracts, licensing, and rights documentation, ensuring compliance and accuracy across talent, vendors, and content rights.

You will partner with Production, Creative, Finance, and Legal teams to streamline processes, review statements of work, and track expiration dates while maintaining confidentiality and professional discretion.

Qualifications

• 2–4 years of experience in business affairs, production, legal operations, contract administration, project coordination, or related advertising, media, or entertainment environment.
• Familiarity with commercial production, contracts, licensing, or intellectual property is preferred.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Proficiency with Google Workspace and Microsoft Office.
• Experience with SAG-AFTRA and Non-Union, music licensing, influencer agreements, or commercial production.
• Bachelor's degree or equivalent professional experience preferred.
• Ability to build strong working relationships across teams.
• Ability to balance attention to detail with sound judgment.
• Ability to stay organized while managing multiple projects.
• Ability to communicate clearly and proactively.
• Initiative to solve problems and improve processes.
• Ability to handle confidential information with professionalism and discretion.

Responsibilities

• Support the preparation, review, and administration of production-related agreements, including talent, vendor, production company, photographer, music, influencer, and location agreements.
• Coordinate licensing and usage rights for photography, music, video, stock assets, and other creative content.
• Assist with SAG-AFTRA and Non-Union documentation, talent payments, session tracking, and production paperwork, as applicable.
• Partner with Production teams to support estimates, scopes of work, vendor onboarding, and production planning.
• Review contracts and statements of work for completeness and identify questions for the Business Affairs Manager.
• Maintain organized contract files, rights documentation, and expiration tracking.
• Coordinate certificates of insurance, production documentation, and compliance requirements.
• Assist with legal requests, intellectual property documentation, and advertising compliance research.
• Support continuous improvements to Business Affairs processes and workflows.
• Partner with Business Affairs, Production, Creative, Account Management, Finance, and Legal teams from project kickoff through final delivery.
• Help ensure projects move forward efficiently while minimizing risk.

Skills

Contract administration

Licensing coordination

SAG-AFTRA experience

Google Workspace proficiency

Attention to detail

Written and verbal communication

Project coordination

Multi-project management

Intellectual property familiarity

Education

Bachelor's degree or equivalent professional experience

Tools

Google Workspace

Microsoft Office

Extreme Reach Platform

Job description

• Support the preparation, review, and administration of production-related agreements, including talent, vendor, production company, photographer, music, influencer, and location agreements
• Coordinate licensing and usage rights for photography, music, video, stock assets, and other creative content
• Assist with SAG-AFTRA and Non-Union documentation, talent payments, session tracking, and production paperwork, as applicable
• Partner with Production teams to support estimates, scopes of work, vendor onboarding, and production planning
• Review contracts and statements of work for completeness and identify questions for the Business Affairs Manager
• Maintain organized contract files, rights documentation, and expiration tracking
• Coordinate certificates of insurance, production documentation, and compliance requirements
• Assist with legal requests, intellectual property documentation, and advertising compliance research
• Support continuous improvements to Business Affairs processes and workflows
• Partner with Business Affairs, Production, Creative, Account Management, Finance, and Legal teams from project kickoff through final delivery
• Help ensure projects move forward efficiently while minimizing risk

Requirements

• 2-4 years of experience in business affairs, production, legal operations, contract administration, project coordination, or a related advertising, media, or entertainment environment
• Familiarity with commercial production, contracts, licensing, or intellectual property is preferred
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Proficiency with Google Workspace and Microsoft Office
• Experience with SAG-AFTRA and Non-Union, music licensing, influencer agreements, or commercial production
• Basic knowledge on the Extreme Reach platform
• Bachelor's degree or equivalent professional experience preferred
• Ability to build strong working relationships across teams
• Ability to balance attention to detail with sound judgment
• Ability to stay organized while managing multiple projects
• Ability to communicate clearly and proactively
• Initiative to solve problems and improve processes
• Ability to handle confidential information with professionalism and discretion

Core Competencies

Demonstrates expertise in contract administration, licensing, and production-related agreements while maintaining strong organizational skills and attention to detail. Proficient in managing multiple projects and collaborating effectively across various teams in the advertising and media sectors.

Highest-signal resume keywords

• Contract Administration
• Licensing Coordination
• SAG-AFTRA Experience
• Google Workspace Proficiency
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Contract Review
• Production Documentation
• Intellectual Property Management
• Vendor Onboarding
• Session Tracking
• Compliance Requirements
• Production Planning
• Advertising Compliance Research
• Project Coordination
• Commercial Production Familiarity

Soft Skills

• Organizational Skills
• Written Communication
• Verbal Communication
• Problem-Solving Initiative
• Relationship Building

Industry Keywords

• Business Affairs
• Media
• Entertainment
• Talent Agreements
• Influencer Agreements
• Music Licensing
• Production Company Agreements
• Stock Assets
• Creative Content
• Confidential Information Management

Tools & Technologies

• Google Workspace
• Microsoft Office
• Extreme Reach Platform