Business Administrator I

University of Rochester; United States; On-site; USD 32,000 - 44,000; Full time

Job summary

The University of Rochester is hiring for a full-time business operations role in Rochester, NY. The position supports administration, maintains policies, prepares department reports, and assists with budgeting, accounting, and invoicing under general direction.

The role may involve audits, project work, and guiding junior staff. Candidates should hold a Bachelor's degree with at least 1 year of relevant experience, strong MS Office skills, and excellent communication.

Qualifications

• Bachelor's degree and 1 year of experience in a business operation or administrative role required
• Or equivalent combination of education and experience
• Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
• Strong time-management and organizational skills required
• Excellent written and verbal communication skills required

Responsibilities

• Supports administration/management activities within a department.
• Maintains departmental policies and procedures.
• Ensures all department reports are prepared and reviewed as needed.
• Assists with budgeting, account reconciliation, expense reimbursements, and supplier invoices, while working under general direction.
• Responds to audit requests and prepares documentation for financial records.
• Supports the planning, organization, and coordination of business operations in accordance with strategic goals within the organization.
• Works on special projects as directed.
• May provide direction to associate-level staff.

Skills

MS Office

Time management

Communication

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

271 East River Rd, Rochester, New York, United States of America, 14623

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100085 Mail-Fac & Services

Work Shift:

UR - Day (United States of America)

Range:

UR URG 107 H

Compensation Range:

$23.27 - $32.60

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

• Supports administration/management activities within a department.
• Maintains departmental policies and procedures.
• Ensures all department reports are prepared and reviewed as needed.
• Assists with budgeting, account reconciliation, expense reimbursements, and supplier invoices, while working under general direction.
• Responds to audit requests and prepares documentation for financial records.
• Supports the planning, organization, and coordination of business operations in accordance with strategic goals within the organization.
• Works on special projects as directed.
• May provide direction to associate-level staff.

SCHEDULE

7:00am - 3:30pm

ESSENTIAL FUNCTIONS

• Provides day-to-day operations and workflow at the professional level.
• Participates in managing projects related to business operations.
• Collects data, develops reports, and makes recommendations based on trends.
• Assists in developing business plans to improve operations.
• Makes recommendations regarding resource allocation, including human resources, technology, and capital, to ensure effective and efficient operations.
• Identifies problems and makes recommendations to supervisor.
• Supports finance functions at the department level, , including reviewing budget expenditures and forecasting future needs.
• Prepares and processes financial transactions.
• Creates and maintains departmental process and policy documents.
• Participates in special projects as assigned.
• May provide direction to associate-level staff.
• Other duties as assigned.

MINIMUM EDUCATION & EXPERIENCE

• Bachelor's degree and 1 year of experience in a business operation or administrative role required
• Or equivalent combination of education and experience

KNOWLEDGE, SKILLS AND ABILITIES

• Adept at learning new technologies to perform data entry, manage calendars, and creating reports required
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) required
• Strong time-management and organizational skills required
• Excellent written and verbal communication skills required

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.