Business Administrator Associate

ENGLEWOOD METHODIST CHURCH, INC.; Englewood (FL); On-site; USD 21,000 - 34,000; Part time

Benefits offered by this job

Church mission

Job summary

Englewood Methodist Church seeks a part-time Business Administrator Associate to support financial operations under the supervision of the Business Administrator. Responsibilities include bank reconciliations, budget reporting, vendor invoice review, and payroll processing, with emphasis on accuracy and compliance.

Ideal candidates will have nonprofit accounting familiarity, QuickBooks proficiency, and experience with Planning Center and donor records management.

Qualifications

• The candidate should have experience with nonprofit accounting and basic bookkeeping practices.
• Proficiency in QuickBooks and payroll-related tasks is required.
• Familiarity with Planning Center and donor records management is preferred.

Responsibilities

• Perform monthly bank reconciliations and update budget reports.
• Process accounts payable and verify vendor invoices for accuracy.
• Maintain paperless filing and organize financial records.
• Process biweekly payroll and assist with onboarding/offboarding.
• Manage donor records and monthly giving statements.

Skills

Bank reconciliation

QuickBooks

Planning Center

Payroll processing

Education

High school diploma

Tools

QuickBooks

Planning Center

EASE software

Job description

Business Administrator Associate

Englewood Methodist Church

Englewood, Florida

The Business Administrator Associate is a part-time church support leadership position, working directly under the supervision of the Business Administrator.

• Monthly reconciliation of bank statement and QuickBooks. Update monthly budget reports for Business Administrator
• Prepare monthly budget reports for team leaders responsible for programs within the approved budget
• Reviews invoices for accuracy, process weekly check requests and manage accounts payable. Including processing online monthly payments
• Records journal entries
• Provides support for each electronic payment or physical check and makes the support available to the check signers
• Maintain paperless filing system by scanning, indexing, and organizing vendor invoices, financial records, and human resources documentation for efficient and retrieval compliance
• Reconcile and process monthly credit card statements for payment
• Maintain the organization’s accounting records including maintaining chart of accounts; in QuickBooks & Planning Center
• Ensuring financial transactions are properly recorded and processed according to established procedures and laws
• Manage internal money transfers between the church and the preschool; payroll charges, benefits and contributions
• Process monthly contributions files; ACH, Stripe and PayPal in QuickBooks and Planning Center
• Maintains and reconciled petty cash
• Maintains the church’s financial records
• Process Manager approved bi-weekly payroll (Church & School)
• Reconcile and process for payment monthly health benefits
• Assist the Business Administrator with onboarding & offboarding employees
• Maintain the benefits program for employees; EASE software system. Including adding and removing employees and open enrollment changes

• Working with the counters on Monday to ensure proper contribution management
• Accurate donor entries into the Planning Center program
• Assist volunteer counters’
• Process checks deposits
• Verify cash deposits
• Process journal entries into QuickBooks
• Maintains electronic and physical donor records

• Process mid-year and annual giving statements for congregants