Contribution and Accounts Payable Assistant

Providence School of Jacksonville; Jacksonville (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

Providence School of Jacksonville is seeking a Contribution Clerk and Accounts Payable Assistant to manage donor databases and assist with invoices. Responsibilities include maintaining accurate records, processing transactions, and generating purchase orders.

The ideal candidate will have a high school diploma, strong data entry skills, and proficiency with relevant software applications. Attention to detail and effective communication skills are essential for success in this role.

Qualifications

• Must possess a High School diploma or equivalent.
• Proficient in data entry, word processing, and spreadsheet applications.
• Experience with donor database software necessary.

Responsibilities

• Maintain an accurate and up-to-date donor database.
• Assist in processing cash receipts and deposits.
• Generate purchase orders and verify invoices for payment.

Skills

Data entry

Communication skills

Attention to detail

Education

High School diploma/equivalent

Tools

Donor database software

Spreadsheet applications

Word processing applications

Job description

Description

Maintains an accurate and up-to-date donor database, completion of acknowledgment letters yearly, assist in processing of cash receipts/deposits for New Life Christian Fellowship and Providence Schools of Jacksonville, Inc, review and interpret invoices, payment requests and credit memos for accuracy and compliance with accounting practices.

Contribution Clerk Duties

• Creates and updates contribution database records.
• Manual transactions for cash and checks donation.
• Electronic transactions for online donation.
• Reconcile online donation with third party processors.
• Creates and mail donor acknowledgment letters and other correspondence.

Accounts Payable Assistant

• Generate purchase orders from approved online requisitions.
• Assist Accounts Payable Clerk to review and verify invoices and check requests.
• Sort, code and match invoices with purchase orders.
• Set invoices up for payment, enter and upload invoices into system.
• Track expenses and process expense reports and prepare analysis of accounts.
• Monitor accounts to ensure payments are up to date.
• Research and resolve invoice discrepancies and issues.

Requirements

• High School diploma/equivalent.
• Proficient in data entry, word processing and spreadsheet applications.
• Proficient with donor database software.
• Demonstrated written communication and verbal communication skills.

Key Competencies

• Organizing and prioritizing.
• Attention to detail and accuracy.
• Confidentiality.
• Judgment.
• Verbal and nonverbal communication skills.
• Information management skills.
• Problem-solving skills.
• Team work.
• Ability to meet deadlines.
• Punctual, dependable and consistent.