Business Administration Coordinator

Bishop-McCann, LLC; Kansas City (MO); On-site; USD 28,000 - 34,000; Full time

Job summary

Bishop-McCann is seeking a Business Administration Coordinator for its on-site Kansas City, MO office. You will manage program shipping, inventory, onboarding, and general admin to keep operations running smoothly.

Ideal candidates are organized, detail-oriented, and capable of handling multiple programs, with 1–2 years in related roles. The role offers steady hours and a collaborative, fast-paced environment.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• 1–2 years in office administration, shipping/receiving, inventory, or similar ops support.
• Experience coordinating multiple programs/projects simultaneously across varied program sizes.
• Comfort with shipping carriers, online ordering, and standard office software.
• Strong organization and attention to detail; reliable, self-directed work habits.

Responsibilities

• Pack, ship, and track materials for several programs at once, from small to large, complex programs.
• Quality-check printed materials and partner with the design team before items ship.
• Unpack and restock returning program materials, and follow up with program teams on leftovers.
• Keep program tracking records accurate and flag delivery issues early.
• Maintain program kits, office supplies, and new hire inventory; ensure stock in-date.
• Monitor stock levels and reorder before supplies run low.
• Coordinate welcome communications, equipment, and welcome boxes for new hires.
• Process daily mail, deposits, and document scans with Accounts Payable.
• Route phone messages and handle general administrative requests.
• Keep the kitchen, common spaces, and office stocked, clean, and organized.
• Help set up and clean up after in-office events; close the office daily.

Skills

Organization

Attention to detail

Reliability

Clear communication

Lifting up to 50 lb

Shipping experience

Education

High school diploma or equivalent; associate's or bachelor's degree preferred

Job description

At Bishop-McCann (BMC), we create experiences that move people. As a global event and experience agency, we partner with clients to design and deliver meaningful moments that connect, inspire, and drive impact.

Behind every experience is a team that values collaboration, innovation, and accountability. We believe our people are at the center of everything we do, and we are committed to building an environment where individuals can grow, contribute, and make a meaningful difference.

Our Core Values:

Curiosity: We go beyond conventional boundaries to deliver creative solutions and are always asking, listening, and learning.

Collaboration: We believe teamwork drives greater results than that of an individual.

Impact: We aspire to defy expectations and deliver the highest standards in the industry.

Inclusion: We create an environment where every voice is valued, every perspective is welcomed, and everyone has a seat and a say at the table.

Business Administration Coordinator

Bishop-McCann

Who We Are

At Bishop-McCann (BMC), we create experiences that move people. As a global event and experience agency, we partner with clients to design meaningful moments that connect, inspire, and drive impact.

Behind every experience is a collaborative team that values curiosity, accountability, and delivering exceptional results. We believe our people are at the center of everything we do.

Who You Are

You are an organized, dependable, and hands-on coordinator who keeps things moving behind the scenes. You bring a sharp eye for detail, a knack for inventory and logistics, and the follow-through to make sure nothing gets missed.

You enjoy a steady mix of tasks, from packing program shipments to welcoming new teammates with a great first box. You notice what is running low before anyone asks, communicate clearly, and take pride in a tidy, well-stocked workspace.

The Role at a Glance

• Title: Business Administration Coordinator
• Reports to: Business Office Manager
• Location: On-site, Kansas City, MO office
• Salary: $20-$25.00 per hour, commensurate with experience
• Hours: 12pm – 5pm CT. Can be flexible with notice and approval

Key Responsibilities

Program Shipping & Materials

• Pack, ship, and track materials for several programs at once, from small to large, complex programs.
• Quality-check printed materials and partner with the design team before items ship.
• Unpack and restock returning program materials, and follow up with program teams on any leftover items.
• Keep program tracking records accurate and flag delivery issues early.

Inventory & Supplies

• Maintain program kits, office supplies, and new hire inventory so items are stocked and in-date.
• Monitor stock levels and reorder before supplies run low.

Onboarding & Administrative Support

• Coordinate welcome communications, equipment, and welcome boxes for new hires.
• Process daily mail, deposits, and document scans in partnership with Accounts Payable.
• Route phone messages and handle general administrative requests.

Office Upkeep

• Keep the kitchen, common spaces, and office supplies stocked, clean, and organized.
• Help set up and clean up after in-office events, and close the office at the end of each day.

Qualifications and Key Skills

Required

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• 1 to 2 years of experience in office administration, shipping and receiving, inventory, or a similar operations support role.
• Experience supporting several programs or projects at once, across small, mid-size, large, and complex programs.
• Comfort with common shipping carriers, online ordering, and standard office software.
• Strong organization and attention to detail.
• Reliable, self-directed work habits and clear, timely communication.
• Ability to lift and move packages up to 50 pounds, and reliable transportation for local errands.
• Ability to work on-site in the office during U.S. business hours; no travel required.

Preferred

• Experience in an event, agency, or hospitality environment.
• Attention to Detail
• Proactive Problem Solving
• Reliability & Follow-Through

Why Join Us

• A collaborative, people-first culture that values teamwork and connection.
• Opportunity to play a key role in delivering seamless, high-quality programs and events.
• Fast-paced, dynamic environment with variety across programs and clients.
• Exposure to cross-functional teams and end-to-end program execution.
• A growing organization where your contributions make a direct impact.
• Opportunity to grow your operations and administration expertise and take on increasing responsibility.

Equal Opportunity Employer

Bishop-McCann is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants without discrimination or harassment based on race, color, creed, religion, sex, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, familial status, pregnancy (including childbirth, lactation, and related medical conditions), military or veteran status, or any other characteristic protected by applicable federal, state, or local law.

Bishop-McCann will provide reasonable accommodations for qualified individuals with disabilities and for religious beliefs and practices, in accordance with applicable law. If you need an accommodation during the application or interview process, please contact us through our careers page at www.bishopmccann.com/careers.