Business Admin Specialist II

University of Florida; Gainesville (FL); On-site; USD 36,000 - 41,000; Full time

Job summary

University of Florida is seeking a Business Admin Specialist II to oversee General Fiscal Operations and provide fiscal support to assigned units in Gainesville. The role includes processing travel, procurement, invoices, journal entries, and PCard transactions, ensuring compliance with regulations, and delivering accurate financial reporting.

The position emphasizes customer service, policy interpretation, and ability to cover for HR/payroll tasks as needed, with expectation of professional

Qualifications

• High school diploma or equivalent and three years of relevant experience; coursework may substitute for experience.
• Strong customer service and communication skills; ability to explain policies clearly.

Responsibilities

• Manage general fiscal operations for assigned units, ensuring compliance with regulations.
• Process travel, procurement, invoices, expense reimbursements, journal entries, and PCard transactions.
• Provide ongoing fiscal support and act as main contact for fiscal questions.
• Assist or fill in for HR/payroll transaction services as needed to cover absences.
• Support preparation of reports and financial analysis for planning and control.

Skills

Customer service

Oral & written communication

Problem solving

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Classification Minimum Requirements

High school diploma or equivalent and three years of relevant experience. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Classification Title

Business Admin Specialist II

Job Description

• General Fiscal Operations: Ensures the effective and efficient fiscal operations of assigned units. Ensures that all programs, activities, and transactions comply with university, state, and federal regulations. Processes all aspects of fiscal and payroll transactions including, but not limited to, travel, procurement, invoice payment, expense reimbursement, journal entries, and PCard transactions. Prepares journal entries such as expense corrections and transfer journals.
• Customer Service: Provides ongoing fiscal support to assigned units and DSOs, ensuring exceptional customer service. Acts as the main point of contact for fiscal questions. Researches, analyzes, and resolves complex transaction issues, including interpreting and explaining complex policies and procedures. Reviews and researches transactions to provide information as requested.
• Responsible for assisting or filling in for fiscal or HR/payroll transaction services as needed to cover for other team members’ absences and/or increased volume to ensure seamless continuity of service to customers. May also temporarily assist or fill in for financial staff at the customer’s site when short-term vacancies exist. Depending upon the customer’s area of need, works with customer’s management to initiate transactions.
• Financial Analysis & Report: Supports the preparation of reports which summarize and forecast business activity and financial performance. Prepares monthly reports of financial activity and supports the preparation and analysis of other ad hoc requests.
• Assists in the analysis of financial information for planning and control purposes.

Expected Salary

$26.44 /hr - $29.80 /hr; Commensurate with experience.

Preferred

This position must be proficient in Microsoft Office and experience with University of Florida operations is preferred.

Ability to maintain effective working relationships with others; to understand, interpret, and apply applicable rules, regulations, policies, and procedures; to effectively communicate orally and in writing; to complete work according to scheduled deadlines; to work with limited supervision; to utilize problem solving skills and exercise sound judgement; and to work independently is highly preferred.

Eligibility

This position is eligible for Veteran’s preference.

Health Assessment Required: No