Business Admin Specialist

Hyundai Engineering America; Chesapeake (VA); On-site; USD 50,000 - 75,000; Full time

Job summary

Hyundai Engineering America is seeking a highly diligent Business Admin Specialist to join our project team in Chesapeake, VA. The role focuses on coordinating daily administrative tasks, supporting office operations, managing records, and assisting with budget and expense tracking.

Strong communication and multitasking skills are essential in a fast-paced environment. Ideal candidates will have an associate or bachelor's in business administration, proficiency in MS Office, and experience with

Qualifications

• Strong understanding of administrative procedures and office operations.
• Proficiency with Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Experience with office management software and SAP or similar systems.

Responsibilities

• Coordinate day-to-day administrative activities to support office operations.
• Assist in maintaining office equipment, supplies, and space.
• Maintain databases, records, and filing systems.
• Assist in budget preparation and expense management.
• Enter and maintain administrative and business records in SAP and other systems.
• Provide IT-related support and assist with policies and procedures.
• Contribute to major IT projects including updates, migrations, and outages.
• Resolve problems with a solution-focused mindset.
• Perform other duties as assigned by the Administration team.

Skills

MS Office proficiency

Strong communication

Multitasking

Office operations knowledge

Troubleshooting skills

Adaptability

Education

Associate's or Bachelor's degree in business administration

Tools

SAP

Office management software

Job description

Company Description

As a global engineering solutions firm that plays a leading role in the areas of plants, architecture and asset management, Hyundai Engineering is expanding into renewable energy to build a sustainable future. In the area of plants, the company provides total solutions for front-end engineering design (FEED) as well as engineering, procurement and construction (EPC).

Job Summary

We are seeking a highly diligent and responsible Business Admin Specialist to join our project. The candidate will be responsible for managing general administrative tasks. This position requires strong communication and multi-tasking skills, with the ability to coordinate with various vendors in a fast-paced environment.

Key Responsibilities

• Coordinate day-to day administrative activities to support efficient office operations
• Assist in maintaining office equipment, supplies, and managing office space
• Maintain databases, records, and filing systems
• Assist in budget preparation and expense management
• Enter and maintain administrative and business transaction records in SAP and other business systems
• Support with local server hardware, operating systems, network infrastructure, and telephone by delivering hands-on support through troubleshooting incidents with customers via phone or virtual communication
• Assist with the design and implementation of IT policies and procedures for managing computer systems and operations based on corporate guidelines/ control framework.
• Work on major IT projects including system updates, upgrades, migrations, and outages
• Resolve problems in a timely manner with a solution focused mindset
• Perform other duties as assigned from Administration team.

Qualifications

• Strong understanding of administrative procedures and office operations
• Proficiency with Microsoft Office(Word, Outlook, Excel, PowerPoint)
• Experience with office management software and tools
• Knowledge of computer hardware, software, and networks
• Advanced performance analysis and troubleshooting skills
• Effective communication, organizational, and multitasking skills

Required Skills

• High proficiency in MS Office (Word, PowerPoint, Outlook)
• Education- Associate's or Bachelor's degree in business administration or related field preferred

Preferred

• Bilingual in English and Korean is highly preferred for communication with other employees
• 3+ years of hand-on experience in administrative roles with a coordination or management focus
• 2+ years of progressive experience in IT support center or help desk
• Experienced in SAP

Additional Information

• Must be legally authorized to work in the U.S.
• Weekend work may be required depending on the workload

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Performance of the essential functions typically require sitting, standing, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, handling tools or controls, talking, hearing, seeing, repetitive motions, and include the physical ability to navigate active job sites and construction areas Employee may occasionally lift and/or move up to 50 pounds.

Work Environment

Work is performed in a variety of environments ranging from the office to construction sites, which may involve working near moving mechanical parts, equipment, or machinery on rough or uneven surfaces, and exposure to dust, noise, chemicals, odors, gas, oils, fumes, extreme temperatures, or heights. May occasionally be exposed to inclement or hazardous conditions, including but not limited to inadequate lighting, work space restrictions, and intense noises and travel; requiring moderate physical activities.

The above statements are intended to describe the general nature and level of work being performed by incumbents. They are not intended to be an exhaustive list of all responsibilities, duties, skills required of personnel so classified and it is not a contract express or implied. All employees may have other duties assigned at any time.