Bus Operations Admin & Budget Coordinator

Chicago Transit Authority; Chicago (IL); On-site; USD 75,000 - 92,000; Full time

Job summary

Chicago Transit Authority in Chicago seeks a Coordinator, Administration Support - Bus to coordinate clerical and administrative support across payroll, personnel, and budget processes. You will handle personnel documentation, payroll-related tasks, and reporting duties in a structured environment with emphasis on policy compliance and timely project delivery.

The role requires a Bachelor’s degree in a related field and at least two years of administrative experience, plus knowledge of payroll

Qualifications

• Bachelor’s degree in Business, Public Administration, Engineering, or related field plus two years of administrative experience.
• Experience in budgets, payroll, and personnel administration.
• Familiarity with union contracts and labor relations is a plus.

Responsibilities

• Coordinates the preparation and processing of personnel documentation (manpower, requisitions, pay/status, transfers, retirements).
• Completes assigned projects to ensure compliance with policies and meeting deadlines.
• Coordinates preparation and processing of budgets and monitors for compliance.
• Coordinates preparation, verification, and submittal of personnel documentation for system and section picks.
• Coordinates evaluation, preparation, and submittal of responses to union grievances.
• Provides expertise on personnel administration, administrative procedures, payroll and union contract application.
• Assists in analyzing trends affecting departmental costs and manpower planning.
• Assists in Random Drug and Alcohol Testing Program and in development of programs, policies and goals.

Skills

Payroll knowledge

Budgeting

Interpersonal skills

Communication skills

Organizational skills

Education

Bachelor's degree in Business, Public Administration, Engineering, or related field

Two years administrative experience

Tools

Microsoft Word

PowerPoint

Excel

Job description

Chicago Transit Authority in Chicago seeks a Coordinator, Administration Support - Bus to coordinate clerical and administrative support across payroll, personnel, and budget processes. You will handle personnel documentation, payroll-related tasks, and reporting duties in a structured environment with emphasis on policy compliance and timely project delivery.

The role requires a Bachelor’s degree in a related field and at least two years of administrative experience, plus knowledge of payroll