Bursar

georgetowncollege.edu; Georgetown (KY); On-site; USD 52,000 - 70,000; Full time

Job summary

Georgetown College seeks an experienced Bursar/Office administrator to oversee student accounting, billing and cash handling. You will develop financial policies with senior leaders and manage collections and donor accounts. The role requires strong communication, accounting acumen and staff supervision.

The position reports to the Bursar’s Office and involves coordinating with Business Operations and CFO teams, with a focus on internal controls and service excellence.

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Strong communication skills, both oral and written.
• Excellent interpersonal skills and ability to engage with diverse stakeholders.
• Ability to read, analyze and interpret financial documents and reports.
• Proficiency with Microsoft Office; experience with Jenzabar is a plus.

Responsibilities

• Analyze and organize office operations and procedures related to student accounting, billing, cash receipts and credit card processing.
• Responsible for billing of non-student activities.
• Develop policies with senior leadership governing financial relations with students, housing, dining, bookstore, Pub/Dup and parking facilities.
• Evaluate procedures to improve effectiveness and internal controls.
• Audit financial status of student accounts, tuition, housing, meals, etc.
• Administer financial aspects of student loans, scholarships, and student credits.
• Oversee collections activities for student accounts.
• Record and reconcile donor accounts with development records.
• Assist with planning New Student Orientation workshops.
• Recruit, supervise, oversee training and coordinate activities of staff within department.
• Maximize office productivity through proficient use of software applications.
• Perform background duties within the College’s accounting systems.
• Oversee Billing/Maintaining Tables.

Skills

Oral & written communication

Interpersonal skills

Analytical thinking

Time management

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

CARS / Jenzabar System

Internet

Job description

Job Description

This position’s primary function is to administer the Bursar’s Office affairs of the College.

EXPECTATIONS OF EMPLOYEE

• Adhere to College Policy and Procedures
• Act as a role model within and outside the College
• Perform Duties as workload necessitates
• Maintain a positive and respectful attitude
• Communicate regularly with supervisor about Department issues
• Demonstrate flexible and efficient time management and ability to prioritize workload
• Consistently report to work on time prepared to perform duties of position
• Meet Department productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Analyze and organize office operations and procedures related to student accounting, billing, cash receipts and credit card processing.
• Responsible for billing of non-student activities.
• Formulate, with the Business Operations VP, Controller and CFO/Treasurer, policies and procedures governing financial relations with students, dormitories, food services, bookstore, Pub/Dup and recreational and parking facilities.
• Evaluate procedures throughout the Business Office and identify process improvements that will improve effectiveness and/or internal controls.
• Audit financial status of student organization accounts, tuition, housing, meals, etc.
• Administer the financial aspects of student loans, scholarships, and student credits.
• Oversee collections activities for student accounts.
• Record and reconcile donor accounts with development records.
• Assist with the planning / organization of New Student Orientation workshops.
• Recruit, supervise, oversee training and coordinate activities of staff within department.
• Maximize office productivity through proficient use of appropriate software applications.
• Perform background duties within the College’s accounting systems, as required.
• Oversee Billing/Maintaining Tables

SUPERVISORY RESPONSIBILITIES

Directly supervises all personnel in the Bursar’s Office. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

KNOWLEDGE, SKILLS & ABILITIES

• Education and / or Experience -- Bachelor's degree (B. A.) from a four-year college or university; or one to two years related experience and/or training; or equivalent combination of education and experience.
• Communication / Language -- Requires effective oral and written communication skills, excellent interpersonal skills. Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
• Mathematical -- Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.
• Reasoning -- Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
• Certificates, Licenses, Registrations -- None Required
• Computer Literacy / General Office Equipment -- Proficiency in Microsoft Office Suite (Excel. Word, Outlook), CARS / Jenzabar System, Internet. Basic office equipment to include facsimile, copier machines, printer.

PHYSICAL DEMANDS / WORK ENVIRONMENT

• Regularly
  • Sit
  • Talk or hear
• Frequently
  • Use hands to finger, handle, or feel
  • Reach with hands and arms
• Occasionally
  • Stand and walk
  • Stoop, kneel, crouch, crawl
  • Climb or balance
  • Lift and/or move up to 25 pounds
  • Outside weather conditions
• Vision
  • Close vision
  • Ability to adjust focus
• Noise
  • Moderate
• Stress
  • Moderate to high
• Normal Work Schedule
  • Monday – Friday
  • 8:00 a.m. to 5:00 p.m., with an hour for lunch
  • Overtime as necessary to meet the demands of the position.