Assistant Bursar

Dillard University; New Orleans (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Dillard University seeks an Assistant Bursar to assist in managing the Bursar operations, including revenues, deposits, and accounting for university funds. The role collaborates with Financial Aid to validate aid awards on student accounts.

Responsibilities include supervising staff, managing Jenzabar AR module, processing refunds, and producing annual compliance reports with federal guidelines. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in a relevant field required.
• Two years of relevant experience preferred or equivalent combination of education and experience.

Responsibilities

• Directs and manages staff and activities of the student financial services department, including billing, collections, installment plans, and balances.
• Manages the Accounts Receivable module in Jenzabar (charging tables, codes, statements, fees, tables, aging reports).
• Validates and initiates student refunds per federal guidelines.
• Oversees book voucher issuance and reconciliation.
• Coordinates registration-related finance activities, deadlines, and reports.
• Coordinates debt collection and payment option processes with other offices.

Skills

Communication

Organizational skills

Supervisory skills

Customer service

Collections experience

Microsoft Word

Microsoft Excel

Education

Bachelor's degree in a relevant field

Tools

Microsoft Word

Microsoft Excel

Job description

Position Overview

This position assists with the management of the Bursar operations for the university which includes; collecting, depositing, and accounting for all University revenues, posting of Federal Student Aid, managing the collection of all student debt, and maintaining compliance with the Federal Student Aid Guidelines. The Assistant Bursar also works closely with the Financial Aid Office to validate current and outstanding aid/awards to student accounts when necessary.

Essential Duties and Functions

• Directs and manages the staff and activities of the student financial services department including student billing, collections, enrollment into installment plans and daily maintenance of student account balances.
• Manages the Account Receivable module in Jenzabar including; building charge tables, updating subsidiary codes, updating fee statements, updating receipt codes, creating and updating miscellaneous charge tables, running the aging report, etc.
• Validates and initiates student refunds in accordance with federal guidelines.
• Oversight for Blackboard book voucher issuance and reconciliation.
• Manage the business facets of the student registration process by coordinating university registration activities: staffing, generating reports, logistics, scheduling of fee payment deadlines.
• Coordinates purge function, debt write off, debt processing of student payments and student services with other offices (financial aid, records and registration), payment plans and other options for student payment.
• Institutes collection proceedings as necessary for payment plans, defaults, non-sufficient fund checks and other debts.
• Supervise the preparation of the daily cash receipt report, bank deposit of receipts, and record receipt entry into accounting records.
• Manage on-line financial processing for Bursar operations, Bursar webpage, Twitter, direct deposit set-up in Jenzabar, ACH payments, tuition payment plans, etc.
• Produce 1098-Ts for online retrieval from myDU by students and submit file to IRS
• Works with Bursar and Controller to Prepares, reviews, and completes all necessary documents for federal loan program and the reports required by the Department of Education
• Organizes and maintains data on a monthly basis for the annual accounting FISAP report, which is a comprehensive report completed in conjunction with Financial Aid/Scholarships offices
• Other pertinent duties as assigned.

Ideal Candidate

• Excellent communication skills
• Strong organizational and interpersonal skills
• Supervisory skills
• Customer service experience
• Collection experience
• Experience with Microsoft Word and Excel
• Ability to work in fast paced environment and multi-task

Minimum Qualifications

Typically requires a bachelor’s degree in a relevant field and two years of relevant experience, or an equivalent combination of education, training, and experience.

Preferred Qualifications

• 2+ years’ experience working in a college or university environment
• 1-2 years’ experience working with the public
• 2-3 year's student loan experience
• 1-2 years’ experience in Higher Education, preferably in a Bursar’s office or Office of Financial aid are preferred.

Competencies

• Language and Communication
  • Ability to read, analyze, and interpret governmental regulations, professional and business periodicals.
  • Ability to write reports and queries, business correspondences and procedure manuals.
  • Ability to effectively present information and respond to questions from designated groups.
• Mathematics
  • Ability to work with mathematical concepts.
  • Apply concepts such as fractions, percentages, ratios, and proportions to practical solution.
• Reasoning Ability
  • Ability to solve practical problems and deal with a variety of concrete variables in situations.
  • Ability to interpret a variety of instructions furnished in a various formats.

Work Environment

The work environment described here are representative of working conditions an employee may encounters while performing the essential duties and functions. The noise level in the work environments is usually moderate. There are repetitive movements (typing, assembly operations, etc.) and prolonged sitting or standing in one position (without choice) in closed environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The incumbent must also spend long hours on the computer entering information which requires attention to detail and high levels of accuracy. There are a number of deadlines associated with this position, which may cause significant stress. The incumbent must also deal with a wide variety of people on various issues.