Building Information Specialist ~ Middle School

Francis Howell School District; Saint Charles (MO); On-site; USD 25,000 - 29,000; Full time

Job summary

Francis Howell School District is seeking a Building Information Specialist - Middle School to manage student academic and attendance records, support enrollment and scheduling, and ensure data accuracy within the school's information systems.

This role serves as a liaison to the District Information Technology Department and provides critical support to the school's administrative team. The position reports to the Building Principal and works 7:00 am - 3:30 pm at our middle school in Missouri.

Qualifications

• High school diploma or equivalent required.
• Experience with student records and attendance data preferred.
• Strong data entry and record-keeping skills.
• Familiarity with codes, regulations, and safety practices.

Responsibilities

• Schedule management: assist in developing and maintaining the master class schedule and enter/update data for demographics, courses, and instructors.
• Transportation coordination: collaborate with transportation to ensure accuracy of student information for bus routes.
• Meeting attendance: attend department and staff meetings to gather and convey information.
• Data entry: manage data for student records, transcripts, and course information with accuracy.
• Student accounts: maintain student activity accounts per district policies.
• Record maintenance: oversee manual and electronic records including residency, grades, transcripts, and attendance.
• Enrollment procedures: manage enrollments, pre-registration, and withdrawals.
• Documentation: prepare and process standard documents and reports such as report cards and schedules.
• Software support: coordinate software support to maintain records.
• Communication: liaison between parents, teachers, and district departments.
• Support: provide secretarial support to summer school and site staff.

Skills

Data entry

Record keeping

Data analysis

Office software

Education

High school diploma

Tools

Microsoft Office

Job description

About Us

The Francis Howell School District (FHSD) is committed to creating a supportive and dynamic educational environment. We are seeking a dedicated and detail-oriented Building Information Specialist - Middle School to manage and maintain accurate student records, ensure data integrity, and provide essential administrative support at our middle school.

Hours

7:00 am - 3:30 pm

Salary

$19.07

Reports To

Building Principal

Job Summary

The Building Information Specialist - Middle School is responsible for managing student academic and attendance records, supporting the enrollment and scheduling processes, and ensuring the accuracy of data within the school's information systems. This role serves as a key liaison to the District Information Technology Department and provides critical support to the school's administrative team.

Key Responsibilities

• Schedule Management: Assist in developing and maintaining the master class schedule, ensuring accuracy in student course assignments and class sizes. Enter and update data related to demographics, courses, and instructors.
• Transportation Coordination: Collaborate with the transportation department to ensure the accuracy of student information for safe and efficient bus routes.
• Meeting Attendance: Attend department, in-service meetings, workshops, and seminars to gather and convey necessary information.
• Data Entry: Enter and manage data for student records, including transcripts and course information, ensuring accuracy and compliance with district guidelines.
• Student Accounts: Maintain student activity accounts, ensuring accuracy in accordance with district policies.
• Record Maintenance: Oversee the maintenance of manual and electronic records, including residency, grades, transcripts, and attendance, in line with administrative guidelines and legal requirements.
• Enrollment Procedures: Manage various student processes such as new enrollments, pre-registration, and withdrawals to ensure smooth and accurate implementation.
• Documentation: Prepare and process standardized documents and reports such as report cards, class schedules, and assessment tests.
• Software Support: Coordinate software support processes to maintain accurate and comprehensive historical records.
• Communication: Serve as a liaison between parents, teachers, and district departments to facilitate clear and effective communication.
• Support: Provide secretarial and administrative support to the summer school program, site administrative team, and teachers.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: Relevant job-related experience is required.
• Skills: Proficiency in operating standard office equipment and software applications; strong record-keeping and data analysis skills.
• Knowledge: Basic math skills; understanding of student enrollment and withdrawal processes; familiarity with relevant codes, regulations, and school safety practices.
• Abilities: Ability to manage multiple tasks, work with diverse groups, handle frequent interruptions, and solve problems with attention to detail.

Benefits

FHSD offers a comprehensive employer-paid benefits package, including:

• Medical and dental plan options
• Vision coverage
• Employee Assistance Program (EAP)
• District-paid basic life insurance ($75,000)
• District-paid Short-Term Disability
• Paid holidays
• Vacation

Family coverage, long-term disability, and additional life insurance options are available at the employee's expense.

Physical Demands

Frequent sitting with some walking, standing, and occasional lifting. Ability to handle various physical tasks associated with data processing and administrative support.

We look forward to receiving your application and potentially welcoming you to the FHSD team!