Building Coordinator, Undergraduate Admissions

University of Pennsylvania; Pennsylvania; On-site; USD 55,415,000 - 68,884,000; Full time

Job summary

University of Pennsylvania is seeking a Building Coordinator for Undergraduate Admissions to manage facilities and AV systems at the Admissions Visitor Center and 3535 facility. The role requires on-campus presence four days per week and acts as the primary liaison for facilities, safety, and space management within Admissions.

The position reports to the Senior Associate Director, Events and supports event-related movement of assets and materials, onboarding activities, and day-to-day space

Qualifications

• High School Grad/GE Degree and 2 to 3 years of experience or equivalent combination of education and experience is required.
• On-campus presence required for 4 days per week.

Responsibilities

• Facilities management - primary contact for building related requests.
• Security and safety protocols. Liaison with Public Safety and building security teams.
• Coordination of equipment, furniture and supply movement within and among facilities.
• Coordination of AV service requests with AV vendors.
• Tracking and maintaining office supplies (including kitchen supplies).
• Assist in processing documents and materials associated with applications.
• Assist with onboarding and offboarding activities.

Education

High School Grad/GE Degree

Tools

AV systems

Job description

Building Coordinator, Undergraduate Admissions

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Building Coordinator, Undergraduate Admissions

Job Profile Title

Building Administrative Assistant

Job Description Summary

The Admissions Building Coordinator would report to the SeniorAssociate Director, Events. The role would support both the 3535facility as well as the Admissions Visitor Center. This role would require an on campus presence of 4 days per week. The responsibilities would include:

• Primary contact for all facilities questions and needs
• Primary contact between FRES and 3535 Building management for allfacilities related issues and secondary contact for the AdmissionsVisitor Center (in conjunction with the Director, AudienceEngagement.
• Responsible for security and safety protocols. Primary liaisonwith Public Safety and building security teams.
• Responsible for maintaining all AV systems. Primary contact withAV vendors.
• Responsible for coordinating any large furniture movement or procurement within Admissions Facilities
• Maintains stock of office supplies
• Maintains stock of kitchen supplies
• Helps with distribution of larger shipments and organization ofstorage spaces
• Supports events from a physical space perspective when running inthe Admissions Visit Center
• Support event related movement of asset and materials
• May process documents coming in to Applicant Care duringhigh-volume periods
• May assist with onboarding activities

The Building Coordinator is responsible for working as part of a team to achieve the institution's goals in enrolling a class of highly accomplished students from a wide range of backgrounds and experiences, through fostering intentional access and collectivecare while engaging with members of the admissions team and campuspartners.

Job Description

Job Responsibilities

• Facilities management - primary contact for building relatedrequests.
• Responsible for security and safety protocols. Liaison withPublic Safety and building security teams. Support space andbuilding focused Mission Continuity activities.
• Coordination of equipment, furniture and supply movement withinand among facilities.
• Coordination of AV service requests with AV vendors.
• Tracking and maintaining office supplies (including kitchensupplies)
• Assist in processing documents and materials associated withapplications.
• Assist with onboarding and offboarding activities

Qualifications

• High School Grad/GE Degree and 2 to 3 years of experience orequivalent combination of education and experience isrequired.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered forthis position. Please upload your Cover Letter where it asks you toupload your Resume/CV; multiple documents are allowed.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$19.32 - $24.04 Hourly Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion, creed, national origin(including shared ancestry or ethnic characteristics), citizenshipstatus, age, disability, veteran status or any class protectedunder applicable federal, state or local law.

Special Requirements

Background checks may be required after a conditional job offer ismade. Consideration of the background check will be tailored to therequirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Pennoffers comprehensive medical, prescription, behavioral health,dental, vision, and life insurance benefits to protect you and yourfamily's health and welfare. You can also use flexible spendingaccounts to pay for eligible health care and dependent careexpenses with pre-tax dollars.
• Tuition: Take advantage of Penn's exceptional tuitionbenefits. You, your spouse, and your dependent children can gettuition assistance here at Penn. Your dependent children are alsoeligible for tuition assistance at other institutions.
• Retirement: Penn offers generous retirement plans tohelp you save for your future. Penn's Basic, Matching, andSupplemental retirement plans allow you to save for retirement on apre-tax or Roth basis. Choose from a wide variety of investmentoptions through TIAA and Vanguard.
• Time Away from Work: Penn provides you with asubstantial amount of time away from work during the course of theyear. This allows you to relax, take vacations, attend to personalaffairs, recover from illness or injury, spend time withfamily-whatever your personal needs may be.
• Long-Term Care Insurance: In partnership with GenworthFinancial, Penn offers faculty and staff (and your eligible familymembers) long-term care insurance to help you cover some of thecosts of long-term care services received at home, in the communityor in a nursing facility. If you apply when you're newly hired, youwon't have to provide proof of good health or be subject tounderwriting requirements. Eligible family members must alwaysprovide proof of good health and are subject to underwriting.
• Wellness and Work-life Resources: Penn is committed tosupporting our faculty and staff as they balance the competingdemands of work and personal life. That's why we offer a widevariety of programs and resources to help you care for your health,your family, and your work-life balance.
• Professional and Personal Development: Penn provides anarray of resources to help you advance yourself personally andprofessionally.
• University Resources: As a member of the Penn community,you have access to a wide range of University resources as well ascultural and recreational activities. Take advantage of theUniversity's libraries and athletic facilities, or visit ourarboretum and art galleries. There's always something going on atPenn, whether it's a new exhibit at the Penn Museum, the latestmusic or theater presentation at the Annenberg Center, or the PennRelays at Franklin Field to name just a few examples. As a memberof the Penn community, you're right in the middle of theexcitement-and you and your family can enjoy many of theseactivities for free.
• Discounts and Special Services: From arts andentertainment to transportation and mortgages, you'll find greatdeals for University faculty and staff. Not only do Penn arts andcultural centers and museums offer free and discounted admissionand memberships to faculty and staff. You can also enjoysubstantial savings on other goods and services such as new carsfrom Ford and General Motors, cellular phone service plans, movietickets, and admission to theme parks.
• Flexible Work Hours: Flexible work options offercreative approaches for completing work while promoting balancebetween work and personal commitments. These approaches involve useof non-traditional work hours, locations, and/or jobstructures.
• Penn Home Ownership Services: Penn offers a forgivableloan for eligible employees interested in buying a home orcurrently residing in West Philadelphia, which can be used forclosing costs or home improvements.
• Adoption Assistance: Penn will reimburse eligibleemployees on qualified expenses in connection with the legaladoption of an eligible child, such as travel or court fees, for upto two adoptions in your household.