Building Coordinator, Undergraduate Admissions

upenn; Market (NY); On-site; USD 19,000 - 33,000; Full time

Job summary

University of Pennsylvania is seeking a Building Coordinator for Undergraduate Admissions to support the Admissions facilities, including the 3535 building and Admissions Visitor Center. The role requires an on-campus presence four days per week.

The position oversees facilities requests, safety, AV systems, and space management, acting as primary contact for building upkeep and coordination of resources within Admissions Facilities.

Qualifications

• High School Grad/GE Degree and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Facilities management - primary contact for building related requests.
• Responsible for security and safety protocols. Liaison with Public Safety and building security teams.
• Coordination of equipment, furniture and supply movement within and among facilities.
• Coordination of AV service requests with AV vendors.
• Tracking and maintaining office supplies (including kitchen supplies).
• Assist in processing documents and materials associated with applications.
• Assist with onboarding and offboarding activities.

Skills

Facilities management

On-campus operations

Education

High School Grad/GE Degree

Job description

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

Penn offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Building Coordinator, Undergraduate Admissions

Job Profile Title

Building Administrative Assistant

Job Description Summary

The Admissions Building Coordinator would report to the Senior Associate Director, Events. The role would support both the 3535 facility as well as the Admissions Visitor Center. This role would require an on campus presence of 4 days per week. The responsibilities would include:

• Primary contact for all facilities questions and needs
• Primary contact between FRES and 3535 Building management for all facilities related issues and secondary contact for the Admissions Visitor Center (in conjunction with the Director, Audience Engagement)
• Responsible for security and safety protocols. Primary liaison with Public Safety and building security teams.
• Responsible for maintaining all AV systems. Primary contact with AV vendors.
• Responsible for coordinating any large furniture movement or procurement within Admissions Facilities
• Maintains stock of office supplies
• Maintains stock of kitchen supplies
• Helps with distribution of larger shipments and organization of storage spaces
• Supports events from a physical space perspective when running in the Admissions Visit Center
• Support event related movement of asset and materials
• May process documents coming in to Applicant Care during high-volume periods
• May assist with onboarding activities

The Building Coordinator is responsible for working as part of a team to achieve the institution's goals in enrolling a class of highly accomplished students from a wide range of backgrounds and experiences, through fostering intentional access and collective care while engaging with members of the admissions team and campus partners.

Job Description

Job Responsibilities

• Facilities management - primary contact for building related requests.
• Responsible for security and safety protocols. Liaison with Public Safety and building security teams. Support space and building focused Mission Continuity activities.
• Coordination of equipment, furniture and supply movement within and among facilities.
• Coordination of AV service requests with AV vendors.
• Tracking and maintaining office supplies (including kitchen supplies)
• Assist in processing documents and materials associated with applications.
• Assist with onboarding and offboarding activities

Qualifications

High School Grad/GE Degree and 2 to 3 years of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Provost's Center

Pay Range

$19.32 - $24.04 Hourly Rate Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

Special Requirements

Background checks may