Building Clerk

Hamburg Area School District; Hamburg (Berks County); On-site; USD 33,000 - 35,000; Full time

Benefits offered by this job

Single-level benefits

Job summary

Hamburg Area School District is seeking a dedicated clerical assistant to provide general office support, distribute mail, assist students, parents, and staff, and serve as backup to the Building Secretary. You will report to the Building Administrator and maintain smooth daily operations.

The position is full-time for a 10-month contract with a $16.34 hourly rate. Candidates should have a high school diploma or GED and at least one year of clerical experience, preferably in an educational

Job description

• This position is eligible for single-level benefits

Employment Terms

• Full-time / 10-month (200-day)
• Hourly rate: $16.34
• This position is eligible for single-level benefits

Position Summary

Under direct supervision, provides general office support involving routine clerical duties requiring general knowledge of basic office systems and procedures. Distributes mail, assists students, parents, visitors and staff, as needed. Serves as backup to Building Secretary. Reports directly to the Building Administrator.

Minimum Qualifications

• High school graduation or other equivalent (i.e., General Educational Development (GED), foreign equivalency, etc.).
• One (1) year of clerical experience, preferably in an educational environment.

Knowledge, Skills And Abilities

• Knowledge of basic record keeping practices.
• Knowledge of basic Hamburg Area School District work policies and guidelines; knowledge of departmental practices and procedures.
• Ability to understand, explain, and apply written and oral instructions, practices, and procedures.
• Ability to clearly communicate information, verbally and in writing.
• Ability to operate basic office equipment (i.e., computers, printers, copy machines, telephone systems, fax machines, etc.) and specialized communication equipment.
• Ability to access, operate, and maintain various software applications; ability to read, update, and maintain various records and files; ability to learn job specific computer software applications and apply learned knowledge.
• Ability to establish and maintain effective working relationships with District employees, students, parents, and the general public.
• Ability to work without direct supervision to carry out assignments to completion; ability to meet predetermined deadlines.
• Ability to maintain confidentiality.
• Ability to work flexible hours or shifts as necessary for the efficient operation of the department.
• Ability to recognize and report hazards and apply safe work methods.
• Ability to sort and distribute mail.
• Possess physical and mental stamina commensurate with the responsibilities of the position

Performance Responsibilities (Essential Functions)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Demonstrate regular and consistent attendance and punctuality.
• Obtain and relay information from visitors on their needs.
• Provide information to the public, teachers, students, and other employees regarding school activities, established policies, rules, and regulations.
• Assist with collecting, distributing, processing, filing, and secure retention of department/division records.
• File correspondence, bulletins, reports, records, materials, and other documents according to appropriate departmental guidelines; may retrieve files upon request.
• Establish, collect, organize, and maintain data pertaining to assigned clerical tasks.
• Photocopy, scan, sort, staple, and/or distribute documents, as requested.
• Sort documents and prepare envelopes for mass mailings, as directed.
• Sort and distribute office mail.
• Serve as backup to Building Secretary.
• Prepare memos in conformance with given principles of style.
• Perform various secretarial tasks, including the operation of various business machines and record keeping.
• Maintain a high level of ethical behavior and confidentiality of information.
• Conform to safety standards, as prescribed.
• Perform related duties consistent with job description and assignment.
• Perform other tasks as assigned.

Essential Requirements

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands:

While performing the duties of this job, the employee is frequently required to stand, walk and/or sit and talk or hear. The employee must occasionally lift and/or move up to 30 pounds independently. Specific vision abilities required by this job include close vision and distance vision. Low exposure to self to bruises and cuts due to typical office environment.

Work Environment:

While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The noise level in the work environment is usually low to moderate.

Mental Functions:

While performing the duties of this job, the employee is regularly required to communicate and use interpersonal skills. The employee is frequently required to compare, copy, coordinate, instruct and negotiate. The employee is occasionally required to evaluate, analyze, compute, compile and synthesize.

Evaluation

Performance on this job will be evaluated in accordance with School Board policy.

Documents Required At Time Of Application

• Employment Application.
• High school graduation or other equivalent (i.e., GED, foreign equivalency, etc.).
• Specific documented evidence of training and experience to satisfy qualifications, if applicable.

Equal Opportunity Employer

Hamburg Area School District employees and job applicants are protected from discrimination based on race, color, religion, sex, parental status, national origin, age, disability, genetic information, political affiliation, military service, or other non-merit-based factors. These protections apply to all employment decisions, including recruitment, hiring, performance evaluations, promotions, training, and career development.

Additionally, the Hamburg Area School District provides to employees and applicants reasonable accommodation for disabilities; for pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.