Budget & Operations Administrative Assistant

Northern Kentucky University; United States; On-site; USD 42,000 - 58,000; Full time

Job summary

Northern Kentucky University is seeking an Administrative Assistant for University Housing to oversee financial, business, and administrative operations. The role supports budget development, forecasting, procurement, revenue monitoring, and process optimization to ensure financial sustainability of a self-supporting auxiliary.

The position partners with the Director of Housing, acts as a fiscal advisor, and ensures compliance with university and state financial requirements while promoting

Qualifications

• One to three years of progressively responsible experience in budgeting or business management.
• Experience with budget management systems, databases, or student information systems.
• Demonstrated organizational, communication, and customer service skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.

Responsibilities

• Manage budget development, forecasting, financial analysis, procurement, revenue monitoring, and process optimization for University Housing.
• Process and submit deposits to Student Account Services and handle purchase requisitions/payments through SAP.
• Coordinate onboarding/off-boarding and interview logistics; manage travel reimbursements and records.
• Schedule meetings, prepare agendas/minutes, and maintain calendars and policy documents for University Housing.
• Schedule room use and assist in maintaining an updated records management system.

Skills

Budget management

Organizational skills

Communication

Customer service

Multitasking

Attention to detail

SAP

Student Information Systems

Tools

SAP

Student Information Systems

Job description

Northern Kentucky University is seeking an Administrative Assistant for University Housing to oversee financial, business, and administrative operations. The role supports budget development, forecasting, procurement, revenue monitoring, and process optimization to ensure financial sustainability of a self-supporting auxiliary.

The position partners with the Director of Housing, acts as a fiscal advisor, and ensures compliance with university and state financial requirements while promoting