Budget Management Assistant

Tempus Unlimited; West Springfield (MA); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Sign on bonus

Work/Life Balance

Paid time off

14 paid Holidays

Tempus Wellness program

403(b) Retirement Plan

Job summary

Tempus Unlimited, Inc. is a nonprofit organization providing community-based services for individuals with disabilities. The Budget Management Assistant will enter authorizations so that timesheets can be processed timely and will interact with internal and external stakeholders.

Core hours are 8:30am to 4:30pm, with in-person orientation at the Stoughton office. The position requires strong data entry skills, accuracy, and the ability to work independently or as part of a team.

Qualifications

• High School Diploma or equivalent required.
• Experience with Microsoft Excel and Outlook preferred.
• Excellent organizational and communication skills.

Responsibilities

• Enter prior authorizations and related data into in-house systems.
• Process and verify information for timely timesheet processing.
• Assist with daily department reporting and data management.
• Maintain confidentiality of consumer information and handle sensitive data.

Skills

Data entry

Microsoft Excel

Communication

Time management

Education

High School Diploma

Tools

Microsoft Excel

Outlook

Job description

6 Colby St Unit A, Salem, MA 01970, USA

25 Hayes Ave, West Springfield, MA 01089, USA

Tempus Corporate Headquarters, 600 Technology Center Drive, Stoughton, Massachusetts, United States of America

Job Description

Posted Wednesday, August 5, 2026 at 4:00 AM

Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.

The Budget Management Assistant will be responsible for entering authorizations so that timesheets can be processed in a timely manner. This position requires contact with internal as well as external individuals/agencies.

• $19.50 hourly rate


• Monday - Friday


• 8:30am to 4:30pm core hours


• Training hours are from 7:30am to 3:30pm


• Orientation in person in the Stoughton office

Essential Functions

• Downloading Prior Authorizations, from emails and Faxes


• Entering Prior Authorizations, approvals and entering information into an in house system.


• Overbilling- Downloading overbilling letters, verifying accuracy of information, faxing/emailing copies to agencies and mailing copies to consumers.


• Pay pending timesheets once new budgets are entered and researching partially paid budget problems and timesheets not paid-printed by Payroll Management.


• Review and download a large number of emails and faxes daily.


• Assist with daily/weekly/monthly department reporting.


• Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Budget Supervisor and to the Disabled Person Protection Commission (D.P.P.C).


• All other duties assigned by the Supervisor.


• Ability to maintain confidentiality and an understanding of the Fiscal Intermediary Program and PCA Program.


• Strong organizational skills


• Strong attention to accuracy and detail


• Professional, friendly and understanding


• Ability to multi task


• Able to work independently as well as part of a team


• Self-motivated


• Punctual and dependable


• Excellent communication and interpersonal skills with staff, consumers and outside professionals


• Willing to learn new information daily


• Competent with data entry and basic formula understanding and application


• Familiarity with office machines and equipment


• Experience with Microsoft Excel and Outlook


• Ability maintain confidentiality of consumer information

Preferred Experience

• Proficiency in Microsoft Office software

Required Education

• High School Diploma


• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and scanners.

Physical Demands

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.


• While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands and fingers and also must be able to reach with hands and arms.

Travel

• No travel is required for this position.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Tempus Unlimited offers great benefits that foster a happy fulfilling human work experience. We also have an array of growth opportunities for our employees to develop your career and enhance your experience.

• Sign on bonus


• Work/Life Balance


• Paid time off - 25 days per year for full time staff


• 14 paid Holidays


• Tempus Wellness - Medical, Dental, Dependent Care Reimbursement, FSA and HSA


• Basic Life, Short Term and Long-Term Disability


• On-site gym (Stoughton Location) and wellness initiatives


• Annual Reviews with merit-based increases


• Employee Recognition Program


• Financial Wellness - 403(b) Retirement Plan with matching


• Continuing Education, Training and Advancement opportunities

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

6 Colby St Unit A, Salem, MA 01970, USA

25 Hayes Ave, West Springfield, MA 01089, USA

Tempus Corporate Headquarters, 600 Technology Center Drive, Stoughton, Massachusetts, United States of America