Budget Management Assistant

Tempus Unlimited, Inc.; Stoughton (MA); On-site; USD 23,000 - 30,000; Full time

Job summary

Tempus Unlimited, Inc. is seeking a Budget Management Assistant to input authorizations so timesheets can be processed promptly. The role involves collaboration with internal and external partners and requires in-person orientation at the Stoughton office.

Typical hours are Monday through Friday, 8:30 am–4:30 pm, with training from 7:30 am–3:30 pm. The position emphasizes confidentiality and accurate data handling within the Fiscal Intermediary and PCA programs.

Qualifications

• Requires High School Diploma.
• Proficiency with Microsoft Office preferred.
• Ability to maintain confidentiality.

Responsibilities

• Enter authorizations to enable timely timesheet processing.
• Download and review Prior Authorizations via emails and faxes.
• Assist with daily/weekly/monthly department reporting.
• Maintain confidentiality per policy and program guidelines.
• Report suspected abuse to supervisor and DPPC.
• Perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Independence

Data entry

Confidentiality

Interpersonal skills

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Outlook

Job description

The Budget Management Assistant will be responsible for entering authorizations so that timesheets can be processed in a timely manner. This position requires contact with internal as well as external individuals/agencies. $19.50 hourly rate

Monday - Friday

8:30am to 4:30pm core hours

Training hours are from 7:30am to 3:30pm

Orientation in person in the Stoughton office

Essential Functions

• Downloading Prior Authorizations, from emails and Faxes
• Entering Prior Authorizations, approvals and entering information into an in house system. Overbilling- Downloading overbilling letters, verifying accuracy of information, faxing/emailing copies to agencies and mailing copies to consumers. Pay pending timesheets once new budgets are entered and researching partially paid budget problems and timesheets not paid-printed by Payroll Management.
• Review and download a large number of emails and faxes daily.
• Assist with daily/weekly/monthly department reporting.
• Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Budget Supervisor and to the Disabled Person Protection Commission (D.P.P.C).
• All other duties assigned by the Supervisor.
• Ability to maintain confidentiality and an understanding of the Fiscal Intermediary Program and PCA Program.

Competencies

• Strong organizational skills
• Strong attention to accuracy and detail
• Professional, friendly and understanding
• Ability to multi task
• Able to work independently as well as part of a team
• Self-motivated
• Punctual and dependable
• Excellent communication and interpersonal skills with staff, consumers and outside professionals
• Willing to learn new information daily
• Competent with data entry and basic formula understanding and application
• Familiarity with office machines and equipment
• Experience with Microsoft Excel and Outlook
• Ability maintain confidentiality of consumer information

Preferred Experience Proficiency in Microsoft Office software

Required Education High School Diploma

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and scanners.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands and fingers and also must be able to reach with hands and arms.

No travel is required for this position.

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.