Budget & Grants Analyst II (Contracts & Grants) - Limited-Term

Southern California Association of Governments; California; Hybrid; USD 95,000 - 128,000; Full time

Benefits offered by this job

Hybrid work model

Office 2 days per week

Job summary

Southern California Association of Governments is seeking a Budget and Grants Analyst II (Contracts & Grants) in the Budget and Grants department. The role focuses on subrecipient monitoring, MOUs, grant billing, and ERP transition support.

The ideal candidate will have 3 years of budget/grants experience and a relevant BA, with strong analytical and communication skills to ensure regulatory compliance and accurate budgeting across SCAG programs. Hybrid work options apply.

Qualifications

• 3 years of experience in budget and grants and a BA in a relevant field.
• Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities may also be considered.
• Knowledge of Federal, State, and local policies, procedures, laws and regulations applicable to contract administration for public agencies.

Responsibilities

• Coordinate with project managers on MOUs with subrecipients for ATP, SS4A, CRP, and other programs.
• Assist in developing scopes of work and payment methods.
• Track expenditures, progress, and compliance for each MOU project and prepare amendments.
• Perform funding carryover for MOUs and ensure proper PO setup.
• Conduct cost/price analysis and support invoicing and grant billing inquiries.
• Support MOU administration, including file updates and close-out activities.
• Assist with risk assessments for new subrecipients and ERP system transition tasks.
• Identify monitoring procedures based on identified risks and suggest edits to MOUs.
• Assist with annual reviews for subrecipients and document findings.

Skills

Subrecipient monitoring

MOU development & routing

Cost/price analysis

Strong communication skills

Education

Bachelor's degree in a relevant field

Tools

Microsoft Excel

Microsoft Office Suite

ERP system

Job description

Description

The salary range for this position is $94,681.60 - $127,836.80 annually. The maximum starting salary offer for this position is $111,259.20, which reflects the midpoint of the posted range.

The salary range for this position is $94,681.60 - $127,836.80 annually. The maximum starting salary offer for this position is $111,259.20, which reflects the midpoint of the posted range.

This is a limited-term position with an estimated term length of 1.5 years. Term length may be adjusted based on available funding in the fiscal year budget, which is subject to review and approval by the Regional Council.

Southern California Association of Governments (SCAG) is seeking a highly motivated and analytical individual to fill the limited-term position of Budget and Grants Analyst II (Contracts & Grants) in the Budget and Grants department of the Finance division. In this role, the selected candidate will focus on contracts and grants functions.

Under general supervision from the Principal Management Analyst, this position will primarily support the subrecipient monitoring program, support ERP implementation, route and execute Memoranda of Understanding (MOUs), monitor MOU activities, expenditures, and compliance throughout the MOU term and close-out process, and assist with invoicing and grant billing. This position plays a vital role in ensuring SCAG successfully implements its subrecipie nt monitoring and MOU programs funded with special grants.

Within the Budget & Grants department, the Grants Administration business unit develops and manages SCAG’s Overall Work Program (OWP) Budget in coordination with the Budget Administration business unit. The Grants Administration team is responsible for the development, reconciliation, and monitoring of the OWP Budget and related amendments. The team provides overall budgetary guidance to the agency and provides support to the divisions within SCAG.

Who We Are

As a mission-driven organization, SCAG is committed to attracting and retaining talent who embody SCAG’s values. SCAG's workforce is passionate and committed to innovation that improves the quality of life for all Southern Californians. When you join SCAG, you can expect a culture where collaboration and teamwork is fostered.

As part of our Work@SCAG policy, employees are eligible for two work models: in-office and hybrid. Eligibility for these models will depend on the department, position, responsibilities, and duties, as determined by management. All work models require employees to reside within the SCAG region. This position is expected to follow the hybrid model and be in the office 2 days per week.

What We Believe

MISSION

To foster innovative regional solutions that improve the lives of Southern Californians through inclusive collaboration, visionary planning, regional advocacy, information sharing, and promoting best practices.

VISION

Southern California's Catalyst for a Brighter Future.

SCAG CORE VALUES

• Be Open: Be accessible, candid, collaborative and transparent in the work we do.
• Lead by Example: Commit to integrity and equity in working to meet the diverse needs of all people and communities in our region.
• Make an Impact: In all endeavors, effect positive and sustained outcomes that make our region thrive.
• Be Courageous: Have confidence that taking deliberate, bold and purposeful risks can yield new and valuable benefits.
• Cultivate Belonging: Embrace differences, foster equity, champion inclusion, and empower all.

In this role you can expect to

• Coordinate with project managers on the preparation, routing, and execution of MOUs with subrecipients for ATP, SS4A, CRP, and other programs as needed.
• Assist project managers in developing scopes of work and determining appropriate payment methods.
• Track and monitor the expenditures, progress, and compliance for each assigned MOU project, and prepare MOU amendments as necessary.
• Perform funding carryover for MOUs and ensure accurate set up of purchase orders.
• Conduct cost/price analysis.
• Assist with responding to invoicing and grant billing inquiries when required.
• Support MOU administration, including updating files and ensuring their completeness, as well as supporting MOU close-out activities.
• Assist with thorough risk assessment reviews for new subrecipients in accordance with Sub-recipient and Monitoring Policies and Procedures, by reviewing the subrecipients’ single audit reports and other financial documents.
• Support the transition to a new ERP system by performing data entry, testing, and validation tasks to ensure successful implementation.
• Assist with identifying appropriate monitoring procedures based on identified risks and recommend appropriate edits to the MOU to incorporate the monitoring procedures.
• Assist with annual reviews for subrecipients requiring ongoing monitoring. This includes reviewing single auditing reports, financial documents, invoices and progress reports on an annual basis; gathering feedback from project managers and accounting staff regarding the subrecipients’ performance; documenting any new risks and recommending monitoring procedures to mitigate the risks.
• Update program policies and procedures and risk assessment tools as needed.
• Develop and maintain tools to better track and monitor the MOU activities and expenditures.
• Perform other duties as assigned.

What You'll Bring To This Role

A typical way to obtain the required qualifications would be with 3 years of experience in budget and grants and a ba chel or’s degree in a relevant field.

Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities may also be considered.

We’ll be a great match if you also have:

• Experience with subrecipient monitoring and MOU development, routing, and execution.
• Experience with conducting cost/price analysis.
• Strong written and oral communication skills with the ability to develop and/or review clear, concise communications and reports.
• Strong analytical skills with the ability to conduct research on risk mitigation tools to make recommendations.
• Strong data entry skills and attention to detail.
• The ability to effectively collaborate with staff.
• Knowledge of Federal, State, and local policies, procedures, laws and regulations applicable to contract administration for public agencies.
• Proficiency in Microsoft Office Suite with intermediate to advanced knowledge of Microsoft Excel.

Supplemental Information

Southern California Association of Governments is an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, ancestry, physical disability, mental disability, mental condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military and veteran status, or any other basis protected by law.

The provisions of this job announcement do not constitute a contract, expressed or implied, and any provision contained in this job announcement may be modified or revoked without notice.