Budget and Administration Manager

Loudoun County; Leesburg (VA); Hybrid; USD 95,000 - 130,000; Full time

Job summary

Loudoun County seeks an experienced Budget and Administration Manager to support the financial, administrative, and strategic operations of the public safety organization. This role oversees the operating budget, EMS cost recovery, grants, procurement and major departmental projects.

The ideal candidate holds a Master’s degree in Finance, Public Administration or related field with 4 years in government budgeting or financial management. CPA/CPFO preferred but not required.

Qualifications

• Master’s degree in finance, business administration, public administration or a related field.
• Four years of government budgeting, financial management or planning experience.
• Experience in public safety or large multi-fund organizations preferred.
• CPA and/or CPFO preferred but not required.

Responsibilities

• Develop departmental budgets and monitor spending.
• Prepare Board of Supervisors items and related documentation.
• Conduct detailed fiscal analyses for decisions.
• Advise senior leadership on long-range planning, priorities, and resource allocations.
• Offer training on budgeting processes and develop best practices.

Skills

Analytical skills

Written communication

Verbal communication

Collaboration

Education

Master’s Degree in Finance/Business Administration/Public Administration/Public Policy

Tools

Oracle Fusion ERP

Job description

Loudoun County Fire and Rescue (LCFR) is a combination career/volunteer organization comprised of approximately 902 employees and 800+ active operational and administrative volunteers. The Department is a growing organization that serves a large and diverse population located approximately 30 miles northwest of Washington, DC. We provide a full range of emergency and non-emergency services for 440,000 residents within a 520 square mile area. Additional information about the Department can be found at www.loudoun.gov/fire. We seek to hire a highly motivated, effective, and diverse workforce to meet the needs of the County’s residents, visitors, and business community and support the Department’s core values of Teamwork, Integrity, Professionalism, and Service. Loudoun County offers a meaningful career, competitive salary, and a comprehensive benefits package. Additional information can be found at www.loudoun.gov/benefits.

Loudoun County Fire and Rescue is a nationally recognized combination fire and rescue system serving one of the fastest-growing counties in the United States. This position offers an exceptional opportunity to support LCFR’s mission by ensuring that the financial resources behind its operational readiness, emergency response capabilities, and community services are managed effectively and strategically. Individuals who are detail-oriented, collaborative, and passionate about public service are encouraged to apply.

Loudoun County Fire and Rescue is seeking an experienced and motivated Budget and Administration Manager to support the financial, administrative, and strategic operations of a dynamic public safety organization. This position plays a critical role in overseeing LCFR’s complex operating budget, EMS cost recovery program, special funds, grants, procurement functions, and major departmental projects.

Under general direction, this position:

• Develops, analyzes, and monitors departmental budgets
• Prepares Board of Supervisors items and related documentation
• Conducts detailed fiscal analysis
• Advises senior leadership on long-range planning, operational priorities, and resource allocation decisions that support fire, rescue, and emergency services

Additional responsibilities include offering training on budgeting processes, identifying process improvements, and implementing financial best practices to support efficient department operations.

The ideal candidate will possess comprehensive knowledge of the theories, principles, practices and techniques of governmental accounting and financial reporting and related assigned duties; thorough knowledge of the functions and operation of financial services; general knowledge of applicable state and local rules, regulations, codes and ordinances; general knowledge of any applicable automated support systems; ability to analyze complex problems and situations and to adopt quick, effective and reasonable courses of action; ability to communicate ideas clearly, concisely and effectively; ability to establish and maintain effective working relationships with fellow employees, County officials and the general public.

Hiring salary will be commensurate with experience.

Candidates must possess a Master’s Degree in Finance, Business Administration, Public Administration, Public Policy, or a related field; four (4) years of experience in government budgeting, financial management, or planning; or an equivalent combination of education and experience.

Preferred qualifications include experience in public safety or large multi-fund organizations, familiarity with Loudoun County budgeting processes, and prior preparation of Board-level documents or formal presentations.

Certified Public Accountant (CPA) and/or Certified Public Finance Officer (CPFO) preferred but not required.

Selection process will be comprised of application review, panel interview, a final interview and a comprehensive background check to include criminal record check, credit check, DMV and fingerprinting.

Applicants should demonstrate strong knowledge of governmental budgeting and accounting principles, capital planning, and the use of ERP systems—preferably Oracle Fusion. Excellent analytical, written, and verbal communication skills are essential, along with the ability to develop, present, and manage complex financial information for leadership and public audiences.

The role occasionally requires evening attendance at meetings and may call for support during emergency operations as needed. Work is primarily performed in a professional office environment, with some extended hours necessary to support departmental or countywide initiatives.

Position is eligible for two days of teleworking on a weekly basis after the third full month of employment with supervisor approval.

Anticipated timeline and details for this recruitment are listed below. All dates and locations are subject to change.

Applications are accepted until 11:59 PM on November 06, 2026

Application Review and Phone Screen: Week of November 09-13, 2026

Panel Interviews: Week of November 17-20, 2026; Location: TBD

Final Interview: Week of December 1-4, 2026, Location TBD

Target Hire Date is January 14, 2027