Program Analyst

Erica Lane Enterprises, Inc.; Sparta (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

Erica Lane Enterprises, Inc. is seeking a Program Analyst to manage contractual and financial operations for the 88th Readiness Division's Directorate of Public Works. The candidate will oversee service contracts, ensuring timely execution and adherence to performance indicators while delivering financial insight for proactive decisions. Minimum qualifications include a Bachelor's degree in Accounting or Finance and three years of relevant experience. This position involves both office and possible outdoor work environments, with physical demands and travel requirements.

Qualifications

• At least three years of professional experience in DoD/government financial management and/or contract administration.
• Capable of passing a drug screen and background check.
• Reliability in transportation to/from work location.

Responsibilities

• Coordinate collection of site-specific data for pre-solicitation packages.
• Validate and consolidate data before packages advance for approval.
• Establish and maintain updates to the Contract Service Tracker.
• Review utility invoices for approval and monitor payment issues.

Skills

Organizational skills

Planning skills

Detail-oriented

Critical thinking

Proficiency in Microsoft Office

Clear written and verbal English

Education

Bachelor’s degree in Accounting, Finance or related field

Job description

The Program Analyst plays a critical dual role in driving both the contractual and financial operations of the 88th Readiness Division's Directorate of Public Works (DPW) across a geographically dispersed, 258‑facility, 19‑state Army Reserve portfolio. As the primary coordinator for DPW service contracts—including grounds maintenance, custodial services, refuse and recycling, and snow removal—the Program Analyst exercises independent, professional judgment across the entire contract lifecycle, from pre‑solicitation package development through closeout. Strict adherence to Contract Action Lead Time (CALT) thresholds is a primary performance indicator for this role to ensure zero lapses in essential services, maintaining the flawless execution standard established by our team’s Contract Service Tracker. In addition to contract administration, this role delivers the financial visibility necessary for DPW leadership to make proactive, data‑driven execution decisions. The Program Analyst conducts professional financial management on an enterprise scale, validates utility invoices, and performs budget analysis. By joining the Business Operations and Integration Division (BOID), the Program Analyst joins a highly capable team that has successfully standardized Army‑wide utility billing processes, developed integrated Power BI financial reporting, and collaborated with others to integrate cost‑effective, innovative concepts that optimize the Army Reserve mission requirements.

Major Responsibilities

• Initiates and solicits inputs from Facility Operations Specialists to coordinate collection of site‑specific requirements data to develop technically accurate pre‑solicitation packages for grounds, custodial, refuse, recycling, and snow removal services.
• Validates and consolidates FOS‑provided data, applying professional judgment to identify gaps, inconsistencies and scope issues before packages advance for Government approval.
• Initiates contract purchase requests and contract modifications through GFEBS and applicable procurement systems for government approval; transmits completed packages to the contracting office.
• Establishes, maintains, and verifies daily updates to the Contract Service Tracker—monitors all assigned service contracts against CALT thresholds to prevent service lapses.
• Monitors all modification actions—de‑obligations and terminations—to ensure real‑time accuracy in the Contract Service Tracker and electronic contract files.
• Receives, reviews, and submits utility invoices and miscellaneous payments for Government Obligator and Fund Certifier approval via the Army’s miscellaneous payment process—applies professional knowledge of billing requirements, appropriation authority, and DFAS processing.
• Validates and records energy consumption data for utility invoicing—flags anomalies and coordinates resolution with vendors and facility personnel before invoices advance for Government approval.
• Monitors disbursement status; generates accounting adjustments to correct posting errors, mis‑applied charges or appropriation coding discrepancies.
• Maintains utility invoice records by facility for audit sampling and financial research per Army records‑management regulations.
• Researches and coordinates vendor payment issues as primary liaison between DPW, DFAS and utility vendors.
• Other duties as assigned, not determined at time of hire.

Minimum Requirements and Qualifications

• At least three (3) years of professional experience in DoD/government financial management and/or contract administration; education may be substituted for specialized experience.
• Bachelor’s degree in Accounting, Finance, Business Administration, Public Administration, Contract Management, Economics or a related quantitative field; experience may be substituted for education.
• Capable of passing a drug screen and background check.
• US Citizen.
• Strong organizational and planning skills and ability to prioritize work.
• Proficiency with Microsoft Office applications.
• Attention to detail and critical thinking skills.
• Positive, polite, and professional behavior at all times when dealing with co‑workers, customers and all levels of management.
• Clear, concise and accurate written and verbal English.
• Reliable transportation to/from work location.

Physical Requirements and Environmental Conditions

Work may involve sitting or standing for extended periods of time. Use of hand and finger dexterity, close, distance, color and peripheral vision required. Tasks may involve typing and reading from a computer screen. The position requires walking, standing, climbing, bending, reaching, turning, kneeling, crouching or crawling to complete daily duties in a timely and efficient manner. Lifting, moving and transporting items frequently over 10 pounds, occasionally up to 20 pounds, may be required. Work is generally conducted in an inside environment but may also involve some outdoor work, depending on the task. Conditions may include hot and cold climates; noise level in the work environment and job sites can be loud. Ability to travel as required: >15% per month.

Equal Employment Opportunity Statement

Erica Lane Enterprises, Inc. is an equal‑opportunity/VEVRAA/affirmative‑action federal contractor. The company will provide equal opportunity in employment to all employees and applicants for employment. No person will be discriminated against in employment because of race, religion, color, sex, age, national origin, disability, genetic information, military status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by applicable federal or state law. This policy applies to all terms, conditions and privileges of employment and all policies of the company.