Budget Analyst, Citywide Procurement & Budget Ops

New-York-City-Department-of-Citywide-Administrative-Services; New York; On-site; USD 85,000 - 120,000; Full time

Job summary

New York City Department of Citywide Administrative Services (DCAS) FMC Budget Unit oversees 55+ city buildings, managing OTPS over $50 million and PS over $80 million to ensure accurate budgeting and compliant contracts. You will review PASSPort requisitions, log and track requests, reconcile data, and prepare budget modifications to support projects and operations.

The role requires strong Excel skills and knowledge of city procurement rules, with the ability to collaborate with OCP and

Qualifications

• Master's degree in economics, finance, accounting, business or public administration, or JD.
• Bachelor's degree with 2 years relevant budgeting/financial experience.
• Associate degree with 4 years professional budget/financial experience.
• High school diploma with 6 years related experience.
• Combination of education and/or experience with substitutions allowed; must have high school diploma.

Responsibilities

• Review and process all purchase requisitions in the PASSPort portal with accuracy and approvals.
• Log and track all submitted purchase requisitions to ensure timely processing.
• Review and reconcile logs, PASSPort, and FMS data for budget accuracy and compliance.
• Prepare budget modifications as necessary to support project and operational needs.
• Serve as a key liaison with the Office of Citywide Procurement (OCP).
• Review payment requisitions to confirm completeness, accuracy, and adherence to regulations.
• Update payment databases and prepare invoice accounting forms for vouchering and submission.
• Prepare FMS and PASSPort documents for contract increases or decreases as needed.
• Monitor and track contract registrations, ensuring appropriate funding is in place.
• Establish and maintain effective working relationships across the agency and with external stakeholders.

Skills

Budget administration

Financial analysis

Vendor management

Excel proficiency

Education

Master's degree in economics, finance, accounting, business or public administration, or JD

Bachelor's degree + 2 years relevant experience

Associate degree + 4 years experience

High school diploma + 6 years experience

Tools

PASSPort

FMS 2/3

Microsoft Excel

Job description

New York City Department of Citywide Administrative Services (DCAS) FMC Budget Unit oversees 55+ city buildings, managing OTPS over $50 million and PS over $80 million to ensure accurate budgeting and compliant contracts. You will review PASSPort requisitions, log and track requests, reconcile data, and prepare budget modifications to support projects and operations.

The role requires strong Excel skills and knowledge of city procurement rules, with the ability to collaborate with OCP and