Budget & Administrative Associate Specialist

Canon U.S.A., Inc.; Melville (NY); Hybrid; USD 66,000 - 82,000; Full time

Benefits offered by this job

Employee referral bonus

Employee discounts

Dress for Your Day

Volunteer opportunities

Canon welcome kit

Job summary

Canon U.S.A., Inc. in Melville, NY seeks a Budget & Administrative Associate Specialist to learn and manage the full budgeting process within Marketing. The role handles budget submissions, revisions, month-end close, and contract analysis, collaborating with Marketing teams. It requires numbers-oriented detail and a proactive mindset.

The position is full-time with a hybrid schedule (office three days a week, remote options otherwise). Office attendance may vary by business needs.

Qualifications

• Bachelor's degree in a relevant field or equivalent experience.
• 0–2 years of related experience.
• Knowledge of corporate budget/accounting procedure.
• Detail oriented with ability to multi task in a high paced environment.
• Proficiency in Excel/Sheets and related tools.

Responsibilities

• Budget submission and revisions for assigned areas of Marketing organization.
• Budget tracking and analysis, including variance review.
• Month end close activities, creation of accrual and reclass journal entries.
• Invoice review against contract parameters; learns invoice submission process.
• Develops subject matter expertise in company financial processes.
• Collaborates with Marketing team on strategy.
• Supports cross-area projects for consistency.
• Gathers financial information for presentations and discussions.
• Aims to automate routine tasks.
• Tracks and manages contracts for assigned area.

Skills

Budget submission

Budget tracking

Month end close

Invoice review

Subject matter expert

Collaboration with marketing

Projects support

Financial data gathering

Automation for tasks

Contracts tracking

Education

Bachelor's degree or equivalent experience

Business/Finance related field preferred

Tools

Microsoft Excel

Google Sheets

Hyperion

BI tools

AI tools

Job description

Budget & Administrative Associate Specialist

Location

US-NY-Melville

Company

Canon U.S.A., Inc.

Requisition ID

34797

Category

Accounting/Finance

Position Type

Full-Time

Workstyle

Hybrid

About the Role

Canon U.S.A. Inc., headquartered in Melville, NY seeks a Budget & Administrative Associate Specialist (Assoc Specialist, Budg & Admin). The Budget & Administrative Associate Specialist will learn the entire company financial process and will be responsible for all budget submissions and revisions, month end close, invoices and contract analysis related to their assigned areas of the Marketing department. This role is embedded within the Marketing department, working in direct strategic collaboration with the Marketing teams. If you love numbers and analysis, this role is for you!

This position is full time and offers a hybrid work schedule requiring you to be in the office Monday, Tuesday and Wednesday and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.

Your Impact

• - Budget submission and revisions for assigned areas of Marketing organization
• - Budget tracking and analysis, including detailed variance review
• - Month end close activities, creation of accrual and reclass journal entries
• - Invoice review against contract parameters. Learns invoice submission process
• - Works to become a subject matter expert in all company financial processes and procedures
• - Collaborates with Marketing team on strategy
• - Assists with projects to establish consistency across various areas
• - Gathers financial information as required for various presentations and discussions
• - Works toward the development of automation for routine and repetitive tasks
• - Track and manage Contracts for assigned area

About You: The Skills & Expertise You Bring

• - Bachelor's degree in a relevant field or equivalent experience required, plus 0 to 2 years of related experience
• - Bachelors degree in Business, concentrations in Finance, Accounting, Data, Budget, Statistics, Economics preferred
• - Knowledge of Marketing concepts a plus
• - Internship or work experience in a business setting a plus
• - Knowledge of corporate budget/accounting procedure required
• - Detail oriented and precise, ability to multi task in a high paced environment
• - Overtime when needed during budget periods and month end close
• - Knowledge of Microsoft Excel and/or Google Sheets required
• - Knowledge of other Microsoft/Google tools, Hyperion, AI tools, BI tools a plus

We are providing the anticipated salary range for this role: $66,300 - $81,550 annually

Company Overview

About our Company - Canon U.S.A., Inc., is a leading provider of consumer, business-to-business, and industrial digital imaging solutions to the United States and to Latin America and the Caribbean markets. With approximately $28.5 billion in global revenue, its parent company, Canon Inc., as of 2024 has ranked in the top-10 for U.S. patents granted for 41 consecutive years*. Canon U.S.A. is dedicated to its Kyosei philosophy of social and environmental responsibility. To learn more about Canon, visit us at www.usa.canon.com and connect with us on LinkedIn at https://www.linkedin.com/company/canonusa.

Who We Are

Where Talent Fosters Innovation.

Do you want your next professional experience to be filled with purpose and opportunity, world-class team members, and impactful work? Driven by our mission of exceeding customer expectations with our technologies and enriching the lives of our local communities and staff, we are a phenomenal team working collaboratively toward common goals. Our employees have a strong work ethic, creativity, and a cooperative spirit. We believe in integrity, respect, empowerment, and making a difference in the communities we serve. There is a strong sense of pride in what we do individually and together as a team. Join us and discover what it means to work for a global digital imaging leader with an unparalleled reputation for quality and innovation.

What We Offer

You'll be joining a leader in digital imaging and innovation with an immense opportunity to make an impact and create your own rewarding career. We demonstrate commitment to our employees by offering a full range of rewards, including competitive compensation and benefits.

And Even More Perks!

• -Employee referral bonus
• -Employee discounts
• "Dress for Your Day" attire program (casual is welcome, based on your job function)
• -Volunteer opportunities to give back to our local community
• -Swag! A Canon welcome kit and official merch you can't get anywhere else

*Based on weekly patent counts issued by United States Patent and Trademark Office.

All referenced product names, and other marks, are trademarks of their respective owners.

Canon U.S.A., Inc. offers a competitive compensation package including medical, dental, vision, 401(k) Savings Plan, discretionary profit sharing, discretionary success sharing, educational assistance, recognition programs, vacation, and much more. A more comprehensive list of what we have to offer is available at https://www.usa.canon.com/about-us/life-at-canon/benefits-and-compensation

We comply with all applicable federal, state and local laws, regulations, orders and mandates, including those we may be required to follow as a federal government contractor/subcontractor.

You must be legally authorized to work in the United States. The Company will not pursue or support visa sponsorship. All applicants must reside in the United States at the time of hire.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

If you are not reviewing this job posting on our Careers' site https://www.usa.canon.com/about-us/life-at-canon, we cannot guarantee the validity of this posting. For a list of our current postings, please visit us at https://www.usa.canon.com/about-us/life-at-canon.

Workstyle Description

Hybrid - This position is full time and offers a hybrid work schedule requiring you to be in the office three days a week and an option to work from home the remainder of the week (unless a specific business need arises requiring in office attendance on other days). Note that work schedules and office reporting requirements may change from time to time based on business needs.