Brownfield Program Administrative Specialist

Tetra Tech; Cincinnati (OH); On-site; USD 143,270,400 - 200,578,560; Part time

Benefits offered by this job

Comprehensive benefits

Merit-based rewards

Flexibility & work-life balance

Collaborative team atmosphere

Learning & development opportunities

Job summary

Tetra Tech’s Cincinnati, OH office is seeking a part-time Administrative Specialist to support the Ohio Brownfield Program across the state. The role includes general admin, contract billing, and records management, reporting to the program manager and project managers.

Local travel may be required to client sites and meetings. Responsibilities encompass coordinating invoicing, maintaining stakeholder communications, and supporting project implementation for environmental brownfield assessment

Qualifications

• The role requires a Bachelor’s Degree and 10–15+ years of related experience.
• Experience managing or supporting grant-funded programs and projects is preferred.
• Knowledge of Ohio grant programs and accounts receivable processes is expected.
• Ability to coordinate communication among multiple stakeholders and travel as needed.

Responsibilities

• Support invoicing and payment collection activities for projects.
• Organize, schedule, and facilitate meetings with stakeholders and internal teams.
• Assist in communications between technical, management, accounting teams and external partners.
• Attend client and government meetings, conferences, and workshops.
• Help maintain and grow client relationships.

Skills

Stakeholder coordination

Accounts receivable

Invoicing

Client relations

Project coordination

Meeting facilitation

Communication

Education

Bachelor’s Degree in environmental science, business administration, communications, office management, or related field

Job description

Brownfield Program Administrative Specialist

The Opportunity

Tetra Tech is looking for a part-time Administrative Specialist to support our Ohio Brownfield Program. The position is based out of our Cincinnati, Ohio office and would involve providing support on projects across the State of Ohio.

Position Summary

The Administrative Specialist will support our Ohio Brownfield Program with general administrative responsibilities, including operations and communication; contract compliance and record keeping; documentation management; client and stakeholder correspondence; and contract billing and receivables. The role will provide support to the program manager and technical project managers during implementation of various environmental brownfield assessment and remediation projects.

Essential Job Functions

The following duties are considered essential to the role. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions:

• Serve as key liaison with the Tetra Tech Program Manager, state agencies, and client stakeholders.
• Support planning, organizing, and tracking project invoicing and payment collection activities.
• Organize, schedule, and facilitate meetings with external stakeholders and internal team members.
• Support communication and planning between internal teams (technical, management, accounting) and external partners (vendors, clients, state agencies).
• Attend various client and local government meetings, conferences, and workshops.
• Support efforts to maintain and grow client relationships.

Required Qualifications

• Bachelor’s Degree in environmental science, business administration, communications, office management, or related field.
• 10 to 15+ years of related experience.
• Previous experience managing or supporting implementation of state or federal grant‑funded programs and projects.
• Knowledge and understanding of State of Ohio funded grant programs, including programs administered by the Ohio Department of Development.
• Understanding of accounts receivable processes, cash collection procedures, and financial management practices.
• Experience facilitating and coordinating communication among various project stakeholders to ensure alignment and timely progress.
• Past experience working for or with local government entities.
• Must be able to conduct project site and client visits, which could include overnight travel.

This position requires driving on a regular basis. Passing a motor vehicle record background check and maintaining a valid driver’s license and good driving record is required.

Preferred Qualifications

• Previous private or public sector client management and business development experience.

Physical Requirements

• Must be able to travel and attend various client/stakeholder meetings and conferences.

Work Environment / Environmental Factors

Role responsibilities will require occasional project site and client visits up to approximately 10%, which could include overnight travel.

Additional Information

Due to the nature of the role, the candidate needs to be located in Ohio, but remote work in this role is a possibility.

Benefits

• Comprehensive and market‑competitive benefits.
• Merit‑based financial rewards.
• Flexibility and company‑wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.

Tetra Tech offers a basic core medical plan and our 401(k) retirement plan for this position.

The hourly rate position is $50.00 – $70.00, depending on education, experience, skills, and location.

Health and safety play a vital role in our success. Tetra Tech’s employees work together to comply with all applicable health & safety practices and protocols, including any public health orders and regulations that are mandated by local, state, provincial, federal, and international authorities as well as client and project requirements.

Tetra Tech is a leader in water, environment, and sustainable infrastructure, providing high‑end consulting and engineering services for projects worldwide. Our 25,000 employees work together to provide clear solutions to complex problems by Leading with Science to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.