Brooklyn Office Manager — Onboarding, Ops & Vendor Lead

ADP, Inc.; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Chase Office Furniture, located at the Brooklyn Navy Yard in New York, seeks an Office Manager to oversee day-to-day administrative and operational functions. The role covers onboarding coordination, vendor management, scheduling, fleet administration, contract tracking, and office support in a fast-paced environment.

You will work with leadership to maintain efficient processes, manage vendor relationships, ensure timely onboarding and offboarding, and keep documentation organized.

Qualifications

• Strong organizational and time management skills; ability to juggle multiple priorities without dropping follow-through.
• Strong written and verbal communication skills; comfortable with vendors, staff, and leadership.
• Proficiency with standard office tools and digital systems (Microsoft 365 or equivalent).
• High attention to detail and discretion when handling sensitive or confidential information.
• Ability to work independently and take ownership without needing constant direction.

Responsibilities

• Onboarding & Offboarding Coordination: Prepare onboarding logistics for new hires; set up workspaces and day-one schedules; coordinate IT accounts; manage badge and equipment readiness; handle offboarding logistics.
• Scheduling & Administrative Support: Schedule interviews and meetings; assist with HR-related tasks; organize meeting logistics; provide general support to leadership.
• Fleet & Truck Administration: Track vehicle registrations; schedule routine service; maintain fleet records.
• Contract & Document Administration: Track contracts and renewals; maintain organized filing systems; ensure documents are accessible and up-to-date.
• Office Events & Special Projects: Coordinate staff events and internal meetings; support leadership with ad hoc operational needs.

Skills

Organizational skills

Time management

Verbal communication

Written communication

Vendor coordination

Microsoft 365

Independent work

Confidential information handling

Tools

Microsoft 365

Job description

Chase Office Furniture, located at the Brooklyn Navy Yard in New York, seeks an Office Manager to oversee day-to-day administrative and operational functions. The role covers onboarding coordination, vendor management, scheduling, fleet administration, contract tracking, and office support in a fast-paced environment.

You will work with leadership to maintain efficient processes, manage vendor relationships, ensure timely onboarding and offboarding, and keep documentation organized.