Assistant, Property

Newmark; Columbus, Northern (OH, KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Industry leading Parental Leave Policy

Bright Horizons back-up care program

Generous paid time off

Referral Program

Opportunities to network and connect

Job summary

Newmark is seeking an administrative professional to support a team of Property Managers in all property management administration and reporting. You will act as the first point of contact for tenant and customer service requests for a mixed portfolio of investment and corporate properties.

You will assist in preparing monthly operational, administrative and financial reports, help in budget development, and maintain property filing and tracking systems to ensure timely and accurate document

Qualifications

• Bachelor’s Degree or GED and 3–4 years related experience, preferably in Real Estate.
• Proficient in MS Word, MS Excel, and E‑mail.
• Working knowledge of Internet searching techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Attention to detail with timely, efficient work.
• Strong proofreading, editing, and communication skills.
• Discretion regarding personnel and industry matters.
• Excellent interpersonal communication.
• Broker or salesman license as required by state where business is conducted.

Responsibilities

• Ensure financial controls and business processes for expenditures are in place and monitored.
• Coordinate documents administration and meetings for property managers.
• Handle tenant service requests and maintain professional image with callers.
• Prepare and update reports: Lease abstracts, vendor documents, service agreements.
• Develop and maintain property filing and tracking systems.
• Assist in annual budget preparation and development.
• Process property accounting reports: AR, check registers, GL, rent roll.
• Coordinate vendor, tax and other invoices for review and approval.

Skills

Ability to work independently

Attention to detail

Strong proofreading and editing skills

Excellent interpersonal skills

Discretion regarding personnel and業務

Education

Bachelor’s Degree or High School Diploma/GED

Tools

MS Word

MS Excel

E‑mail

Internet searching

Job description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum.For the year ended December 31, 2023, Newmark generated revenues of approximately $2.5 billion.As of March 31, 2024, Newmark’s company-owned offices, together with its business partners, operate d from approximately 170 offices with 7,600 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

JOBDESCRIPTION:

Provide assistance to a team of Property Managers in all administrative aspects of property management administration and reporting.Lead member and first (telephone) response for tenant/customer service requests serving a portfolio of investment and corporate properties.Compile, and assist in the preparation of, various monthly (and other periodic) property operational, administrative and financial reports.Administrative duties require broad experience, skill and knowledge of organization policies and practices for a specific group or individual.Analysis and determination of information requests and follow-up.May directly assist in budget preparation and control activities.

ESSENTIAL DUTIES:

• Ensure financial controls and business processes are in place relative to processing, monitoring, analyzing and reporting all expenditures. Where lacking, assist in developing programs to support the business needs.
• Coordinate with Property Managers in property-related documents administration - memoranda, letters, monthly reports, proposals, and other projects from draft using company software packages such as spreadsheets, word processing and graphics.Create transcription from Dictaphone.Ensure timeliness and accuracy of documents.
• Coordinate tenant service requests pertaining to property operations and administration.Maintain a professional image to internal and external callers.Delegate calls to property service technicians and follow up with tenant and/or property manager as required.
• Compile information, prepare and update reports or process other documents as required:Lease Abstracts, Vendor Insurance Certificates, Vendor Service Agreements, Vendor Invoices and Service Records, Property Emergency Call Lists, Tenant Contact Lists, etc.
• Develop and maintain property filing & tracking systems for reports and documents identified above.
• Assist Property Managers in the annual budget preparation and development.
• Administer and print various property accounting reports (as produced by the company’s accounting software) for Property Manager review or compilation in the property monthly (or other periodic) reports – Accounts Receivable, Check Register, Variance Report, General Ledger, Rent Roll, etc.
• Administer vendor, RE Tax and other property invoices.Date stamp, code/process for Property Manager review/approval and enter into the accounting system.
• Organization and scheduling of meetings.Prepare/organize items in relation to meetings, including but not limited to, site reservation, preparation of necessary materials, interaction with attendees, etc.
• Assist Property Managers in the monthly billing, periodic tenant billing adjustments (PTAR’s) and subsequent collections of monthly tenant rent and other tenant receivables.
• Oversee copying, faxing and mail distribution within designated area.Monitor and order general office supplies as needed.Ensure assigned office equipment is adequately maintained and secure.Contact and coordinate with vendors to service or repair equipment.
• May perform other duties as assigned.

SKILLS,EDUCATIONANDEXPERIENCE:

• Bachelor’s Degree or High School Diploma/General Education Degree (GED) and a Minimum 3-4 years previous related experience preferably in a Real Estate Background.
• Proficient in MS Word, MS Excel, E-Mail.
• Working knowledge of Internet and Internet Searching Techniques.
• Ability to work independently with minimal supervision.
• Flexibility to handle changing priorities and projects.
• Ability to prioritize workload with an attention to detail and willingness to complete projects in a timely and efficient manner.
• Strong proofreading and editing skills.
• Strong business vocabulary, grammar, and effective communication skills.
• Discretion regarding personnel and industry-related matters.
• Excellent interpersonal skills.
• Broker or salesman license as required for property management in the state/s where business is transacted.

BENEFITS AND PERKS:

• Industry leading Parental Leave Policy (up to 16 weeks)
• Bright Horizons back-up care program
• Generous paid time off
• Referral Program
• Opportunities to network and connect.

WORKING CONDITIONS:

Normal working conditions with the absence of disagreeable elements

NOTE

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

• Minimum of 8 years’ experience in property operations.
• Knowledge in all aspects of business including leasing and construction management.
• Must have been responsible for a portfolio of three or more projects with direct reports.
• Valid real estate license in States that require it.
• May perform other duties as assigned

Working Conditions:

Normal working conditions with the absence of disagreeable elements

Note

The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law