Brokerage & Operations Coordinator – Commercial Real Estate

Lober Real Estate; Tampa (FL); On-site; USD 52,000 - 62,000; Full time

Job summary

Lober Real Estate in Clearwater, Florida, is seeking a Brokerage & Operations Coordinator to support five producing brokers and streamline brokerage processes across leasing, sales, and marketing.

This hands-on role combines brokerage coordination, transaction support, marketing, admin, and office operations. You’ll report to the Managing Member and contribute to nearly every aspect of a lively commercial real estate brokerage.

Qualifications

• Exceptional attention to detail and strong proofreading skills.
• Highly organized and capable of managing multiple deadlines and responsibilities simultaneously.
• Persistent follow-up with brokers, clients, tenants, prospects, and vendors.
• Go-getter mentality with initiative, leadership and ownership.
• Adaptable in a fast-paced environment with shifting priorities.
• Strong written and verbal communication skills.
• Proficient experience with HubSpot and Canva.
• Experience with other CRM platforms is a plus.
• Adobe InDesign, Illustrator, Photoshop, CoStar, LoopNet, and video editing experience are a plus.

Responsibilities

• Brokerage coordination and deal support for inbound inquiries, tours, surveys, rates, and availability checks.
• Prepare LOIs, lease proposals, track redlines, collect applications and financials, and coordinate leases and amendments.
• Assist with industrial property sales from contract through closing, including dates, title, escrow, due diligence, estoppels, and settlements.
• Maintain CRM records, leads, contacts, and property data.
• Coordinate listing launches, photos, flyers, signage, online listings, and marketing campaigns.
• Manage property listings across platforms and ensure data accuracy.
• Coordinate email marketing and distribution lists.
• Create Canva graphics for listings, leases, sales, and announcements; review outsourced marketing materials for quality.
• Coordinate signage with vendors; oversee marketing materials.

Skills

HubSpot

Canva

CRM experience

Attention to detail

Time management

Communication skills

Tools

HubSpot CRM

Canva

CoStar

LoopNet

Job description

Lober Real Estate is a growing commercial real estate brokerage based in Clearwater, Florida, specializing in the leasing and sale of industrial properties throughout the Tampa Bay MSA. We represent institutional and private property owners, investors, developers, and tenants across a wide range of real estate needs -from leasing and investment sales to facility expansions, relocations, acquisitions, portfolio growth, and operational consolidation. Our team of producing brokers continues to grow rapidly, and we're seeking a Brokerage & Operations Coordinator to play a key execution and support role across our brokerage operations, helping streamline processes, support our brokers and clients, and continue raising our standard of service.

About the Role

Brokerage & Operations Coordinator – Commercial Real Estate

Lober Real Estate | Clearwater, Florida | Full-Time | In-Office

About Lober Real Estate

Lober Real Estate is a growing commercial real estate brokerage based in Clearwater, Florida, specializing in the leasing and sale of industrial properties throughout the Tampa Bay MSA. We represent institutional and private property owners, investors, developers, and tenants across a wide range of real estate needs -from leasing and investment sales to facility expansions, relocations, acquisitions, portfolio growth, and operational consolidation. Our team of producing brokers continues to grow rapidly, and we're seeking a Brokerage & Operations Coordinator to play a key execution and support role across our brokerage operations, helping streamline processes, support our brokers and clients, and continue raising our standard of service.

About the Role

This is a hands-on position combining commercial real estate brokerage coordination, transaction support, marketing, administrative, executive assistant, and office operations. Brokerage coordination will make up the majority of the role. You'll report directly to the Managing Member and support five producing brokers while gaining exposure to nearly every aspect of an active commercial real estate brokerage. This is an excellent opportunity for someone who is highly organized, detail-oriented, proactive, tenacious, desired to grow wealth, and interested in learning more about the commercial real estate industry.

What You'll Do

Brokerage & Deal Support

• Manage inbound tenant, buyer, and broker inquiries and maintain consistent follow-up.
• Coordinate property tours, site visits, prospect follow-up, and scheduling.
• Build tenant representation property surveys, confirm rates and availability, verify property specifications, and prepare option packages.
• Prepare LOIs and lease proposals, track redlines, collect applications and financials, and coordinate leases and amendments through execution.
• Assist with industrial property sales from contract through closing, including critical dates, title, escrow, due diligence, estoppels, and settlement statements.
• Maintain CRM records, contacts, leads, comparable properties, and company availability.

Listings & Marketing

• Coordinate new listing launches, including agreements, photography, flyers, signage, online listings, and marketing campaigns.
• Maintain property listings across various commercial real estate platforms and ensure information remains accurate and current.
• Coordinate email marketing campaigns and distribution lists.
• Create Canva graphics for new listings, leases, sales, property announcements, and company marketing.
• Review outsourced marketing materials for accuracy, quality, and consistency.
• Coordinate property signage and installation with vendors.

Operations & Administration

• Prepare client leasing and activity reports and coordinate recurring ownership calls.
• Assist with commission invoicing and collections.
• Track accounts payable and vendor invoices.
• Manage software subscriptions, renewals, users, and invoices.
• Maintain company documents, shared files, and executed agreements.
• Assist with office administration, company events, awards submissions, website/social media presence, and new employee onboarding.

What We're Looking For

• Exceptional attention to detail and strong proofreading skills.
• Highly organized and capable of managing multiple deadlines and responsibilities simultaneously.
• Persistent follow-up. You should be comfortable professionally following up with brokers, clients, tenants, prospects, and vendors.
• Go-getter mentality. Someone who takes initiative, demonstrates leadership and ownership, and doesn't wait to be told what's next.
• Adaptable and comfortable in a fast-paced environment where priorities can change throughout the day, with having the ability to multi task.
• Strong written and verbal communication skills.
• Proficient experience with HubSpot and Canva.
• Experience with other CRM platforms is a plus, but not required.
• Adobe InDesign, Illustrator, Photoshop, CoStar, LoopNet, and video editing experience are a plus.

The Opportunity

Commercial real estate is demanding and fast-paced, but it provides an opportunity to learn an incredible amount about transactions, investments, leasing, marketing, and business operations. You get out of it what you put in. We're also actively building technology and systems to automate repetitive administrative work. What technology can't replace is judgment, initiative, communication, and the ability to recognize what needs to happen next. If you're looking for a position where every day follows the exact same routine, this is not the right fit. If you want to take ownership, help improve the way we operate, learn the commercial real estate business, and excel alongside a growing company, we'd like to hear from you.