Brokerage Coordinator

cw; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Job summary

Cushman & Wakefield is seeking a Brokerage Coordinator in Washington, DC to support broker teams with daily administration, reporting, and meeting preparation. You will handle calendars, prepare materials, and coordinate with vendors.

The role requires strong communication, organizational and time-management skills, plus discretion with confidential information and a client-focused mindset. Excellent attendance is essential.

Qualifications

• Bachelor’s degree or high school diploma plus equivalent real estate experience.
• 3 years administrative experience.
• Basic knowledge of real estate.
• Basic proficiency in MS Office Suite.
• Basic proficiency in desktop publishing software.
• Excellent oral and written communication skills.
• Basic organizational and multi-tasking skills.
• Basic time management skills.
• Discretion with confidential information and highly sensitive issues.
• Strong interpersonal skills and problem-solving ability.
• Proven record of excellent internal and external customer service.
• Excellent attendance and punctuality.

Responsibilities

• Manages broker office: handles mail and calls, coordinates calendars, assists meetings.
• Prepares marketing materials using desktop publishing software.
• Manage outside vendors for printing/graphics.
• Keeps clients and staff updated on deliverables and deadlines.
• Coordinates broker calendar with clients and project teams.
• Maintains branch database and library of documents.
• Produces and maintains Project Control Books and comparison tables.
• Collaborates with PR vendor for press releases.
• Tracks agreements to provide current accounts payable info.
• Orders and maintains office supplies.
• Reviews RTD calculations for cost recoveries.
• Suggests process improvements and shares best practices.
• Performs general administrative duties as needed.

Skills

Communication skills

Organizational skills

Time management

Discretion with confidential info

Customer service

Interpersonal skills

Problem-solving

Attendance

Education

Bachelor's degree

Real estate experience

Tools

MS Office

Desktop publishing software

Job description

Brokerage Coordinator

Job Description Summary

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

POSITION PURPOSE

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

ACCOUNTABILITIES

• Manages broker office: handles mail and incoming calls, coordinates broker calendars, organizes client/visitor meetings and assists in preparing brokers for meetings
• Prepares marketing materials including Offering Memorandums, Request for Proposals and Marketing Packages using desktop publishing software
• Manage outside vendors for printing and graphics when not produced in-house
• Keeps clients, broker team members and administrative staff up to date on status of deliverables, deadlines and upcoming meetings
• Coordinates broker calendar with clients and project teams as well as takes the appropriate actions to keep projects on schedule
• Maintains and updates the branch database and branch library of Offering Memorandum and Proposals
• Produces and maintains Project Control Books, if applicable
• Produces and maintains tables of comparable sales by category, size and geographic location
• Works with Branch Public Relations vendor with regard to press releases
• Tracks all agreements and deals to provide Branch Commission Accountant with current information with regard to accounts payable and pending items on deals outstanding
• Orders and maintains current supply inventory (supplies, stationery, covers, etc.)
• Reviews calculations on RTDs for accuracy; ensures that cost recoveries occur (OTT, Financial Consulting Dept. recoveries) before submission to Branch Commission Accountant
• Recommends improvements to current policies and procedures and training systems; shares ideas in staff meetings for best practices related to processes, organization, software tips/techniques, etc.
• Performs all general administrative duties as needed

MINIMUM REQUIREMENTS

• Bachelors degree or High School diploma and equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

PHYSICAL REQUIREMENTS

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

The above-referenced position summary is a guideline designed to present an overview of job duties and is not intended to be a comprehensive list of responsibilities and requirements.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $26.56 - $31.25

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and indi