Brokerage Coordinator

Cushman & Wakefield; San Diego (CA); On-site; USD 68,000 - 80,000; Full time

Benefits offered by this job

Health insurance

Vision and dental insurance

Paid time off

Job summary

Cushman & Wakefield in San Diego seeks a Brokerage Coordinator to support content creation, prepare marketing materials in Adobe InDesign, and coordinate with marketing, research, and finance teams.

You will handle CRM data, assist with client relations, manage deal paperwork, and arrange property tours and marketing collateral. The role requires strong communication, MS Office, and InDesign skills, with a supportive team in a fast‑paced environment.

Qualifications

• 2+ years’ experience in marketing or related field.
• Excellent oral and written communication skills, including content creation and editing marketing materials.
• Proficiency with Microsoft Office Suite.
• Proficiency with Adobe Creative Suite.
• Proficiency with Adobe InDesign.
• Detail oriented, hard‑worker, self‑starter, well organized, able to set priorities and handle multiple projects at any given time.

Responsibilities

• Support content creation process with regards to timeline and transaction cycle.
• Create property related marketing materials through Adobe InDesign
• Coordinate with other departments based on the needs of the team and client
• Provide sales, marketing and transaction support
• Support client relationship management in partnership with Broker(s)
• Support timeliness of deliverables
• Coordinate with internal groups for marketing deliverables and content creation
• Attend strategy sessions with brokers and other departments to generate ideas
• Coordinate appointments with clients and arrange accommodations
• Serve as point of contact for client requests
• Perform research and track historical sales data via third party databases
• Create market documents, tour books, property flyers, brochures and other marketing materials
• Collect and prepare information for client activity reports
• Execute property tour logistics and arrange marketing collateral
• Distribute marketing materials to investors and brokers
• Update website content and social media on behalf of brokers
• Create market documents and offering memorandums for listings
• Maintain CRM database with leads and opportunities
• Generate project codes and run reports
• Prepare templated listing agreements and deal documents
• Coordinate with Legal for review of agreements
• Maintain outstanding balances in CRM for brokers
• Maintain population of internal listing database and update external databases
• Maintain/Manage listings in external databases

Skills

CRM management

Marketing

Communication

Content creation

Tools

Adobe InDesign

Adobe Creative Suite

Microsoft Office

Job description

Brokerage Coordinator

Essential Duties and Responsibilities

• Support content creation process with regards to timeline and transaction cycle
• Create property related marketing materials through Adobe InDesign
• Coordinate with other departments (marketing, research, finance) based on the needs of the team and client
• Provide sales, marketing and transaction support
• Supports client relationship management in partnership with Broker(s)
• Support timeliness of deliverables

Pitch and Proposal Coordination

• Coordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes preparing and delivering necessary information for content creation for marketing deliverables (graphic design, property specific investment highlights, market overviews, mapping, etc.)
• Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuits
• Coordinate appointments with internal and external clients and arrange any other accommodations that may be required
• Serve as point of contact for client requests
• Perform research and track historical sales data through third party databases like Costar
• Create market documents, tour books, property flyers, brochures and other marketing materials as needed

Business Development

• Collect and prepare information for client activity reports
• Execute property tour logistics for showing, including coordination with brokers and/or licensed professionals
• Create and administer marketing materials and collateral
• Utilize “Mass-mailing” platforms such as Concept to create and e‑blast marketing and manage, organize and respond at broker(s) direction
• Distribute marketing materials to investors and brokers during marketing process
• Update website content, social media, etc. on behalf of brokers
• Create budgets for broker projects in partnership with team
• Coordinate vendor services (e.g. photographs and aerials)
• Coordinate events (e.g. open houses, industry‑related, etc.)
• Oversee and maintain marketing schedule (e.g. administration of e‑comms) for respective clients
• Create market documents, offering memorandums, tour books, property flyers, brochures and other marketing materials as needed for listings

Maintain Client Relationship Management Database

• Maintain and enter new leads and opportunities into the CRM system
• Generate project codes for corresponding deals for the proper recording of pursuit and deal‑related expenses
• Run reports

Deal Documentation and Revenue Accounting

• Prepare templated listing agreements and coordinate execution of such
• Prepare and collect all deal‑related documents, and follow up with all parties on the execution as required
• Process all expense reports for brokers
• Coordinate with Legal for review and approval of agreements as necessary
• Create deal sheets per listing agreements for review and approval
• Follow and adhere to deal management process by use of deal management system and submission of all applicable documentation required
• Maintain outstanding balances in CRM for brokers

Maintain and Manage Research Databases

• Support population of Internal Listing Database on behalf of brokers
• Enter new listings and share all required property information, availability, and additional information, as directed by fee‑earner
• Maintain/Manage listings in external database

Requirements

• 2+ years’ experience in marketing or related field
• Or similar combination of education and experience
• Excellent oral and written communication skills, including content creation and creating and editing marketing materials
• Proficiency with Microsoft Office Suite
• Proficiency with Adobe Creative Suite
• Proficiency with Adobe InDesign
• Detail oriented, hard‑worker, self‑starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast‑paced environment independently
• Demonstrated strong interpersonal skills
• History of excellent internal and external customer service.

Benefits

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $32.69 - $38.46

Equal Opportunity Employment

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

Accommodation for Applicants with Disabilities

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail]. Please refer to the job title and job location when you contact us.

INCO: “Cushman & Wakefield”