Brokerage Coordinator

cw; Chicago (IL); On-site; USD 40,000 - 48,000; Full time

Job summary

Cushman & Wakefield in Chicago, IL is seeking a Brokerage Coordinator to support fee-earners with pitch development, proposals, and transaction assistance. The role coordinates with Marketing, Research, and Finance, manages content timelines, and ensures timely deliverables while maintaining client service standards.

Responsibilities include CRM maintenance, creating marketing collateral, organizing transaction documents, preparing expense reports, and scheduling meetings.

Qualifications

• Bachelor's Degree (Business, Marketing, Communications, or Finance preferred).
• Administrative experience for executive-level professionals preferred.
• Advanced knowledge of Microsoft Office; InDesign/Photoshop and Salesforce a plus.

Responsibilities

• Pitch and proposal coordination and content creation support.
• CRM maintenance: enter leads, schedule meetings, coordinate events.
• Organize transaction documents and assist with deal submissions.
• Prepare expense reports and travel arrangements.
• Coordinate marketing collateral production (flyers, brochures, presentations).

Skills

Communication skills

Multitasking

Take direction from multiple sources

Project management

Attention to detail

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Office

Adobe InDesign

Photoshop

Salesforce

Job description

Job Title

Brokerage Coordinator

Job Description Summary

The Brokerage Coordinator will report to the Director of Operations and will serve as the support for the fee-earner and/or team. This position is responsible for support and management of client service activities such as pitch and proposals, transaction support, and fee-earner administrative support. The Brokerage Coordinator will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients.

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIESManage databaseManage content creation process with regards to timeline and production cycleCoordinate with other departments based on the needs of the fee-earnerSupport timeliness of deliverablesProvide sales and deal support

KEY RESPONSIBILITIES

• Pitch and proposal coordination
• Manage coordination with Marketing, Research, and Financial Analyst on behalf of fee-earner for the creation of pitch/proposal and deliver content as necessary
• Populate template market documents such as tour books, property flyers, and brochures
• Create or assist with production and design marketing and collateral deliverables (eg. Pitch presentations, proposals, property flyers, brochures, marketing eblasts, event invitations, tour books, floor plan edits, updating stacking plans)
• Abstract leases and draft proposals with direction from supervising C&W real estate professional
• Compile information to be used in periodic landlord leasing activity reports
• Organize transaction documents, including confidentiality agreements, leases, contracts, listings, closing documents, etc for deal submission.
• Handle client contact lists, including database management
• Prepare expense reports, schedule meetings, book travel.

MAINTAIN CRM

• Enter new leads and opportunities into the CRM system and update accordingly
• Schedule meetings with Client on behalf of fee-earner and coordinate any other arrangements as needed
• Assist in planning, scheduling, and promoting of fee-earner hosted events
• Coordinate travel and other logistics for fee-earner as necessary
• Prepare deal related documents and provide to fee-earner for review, approval, and delivery
• Conduct Other Administrative Duties as necessary

BACKGROUND AND EXPERIENCE

• Bachelor's Degree (Business, Marketing, Communications, or Finance a plus) preferred
• Administrative experience for executive level professional for more senior positions preferred
• Advanced knowledge of Microsoft Office
• Intermediate knowledge of Adobe InDesign, Photoshop and Salesforce a plus

COMPETENCIES

• Excellent written and oral communication skills
• Ability to multitask
• Ability to take direction from multiple sources
• Excellent project management skills
• Excellent attention to detail
• Demonstrated aptitude to solve problems and navigate through obstacles

Benefits and Compensation

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.

In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate's experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $29.42 - $34.61

Equal Opportunity

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

Accommodations

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email [e-mail] . Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"