Brokerage Coordinator

cw; Nashville (TN); On-site; USD 26,000 - 43,000; Full time

Job summary

Cushman & Wakefield in Nashville is looking for a Brokerage Coordinator to support broker teams with day-to-day administration, calendar coordination, and meeting logistics. The role includes preparing Offering Memorandums, RFPs, and marketing packages, plus vendor management to ensure timely deliverables.

The successful candidate will have a bachelor’s degree or equivalent real estate experience, strong MS Office and desktop publishing skills, and a proven track record of internal/external

Qualifications

• Bachelor's degree or High School diploma with equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

Responsibilities

• Manages broker office operations, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and assisting brokers in preparing for meetings.
• Prepares marketing materials, including Offering Memorandums, Requests for Proposals (RFPs), and Marketing Packages using desktop publishing software.
• Manages outside vendors for printing and graphics when materials are not produced in-house.
• Keeps clients, broker team members, and administrative staff informed of deliverable status, deadlines, and upcoming meetings.
• Coordinates broker calendars with clients and project teams and takes appropriate actions to keep projects on schedule.
• Maintains and updates the branch database and library of Offering Memorandums and Proposals.
• Produces and maintains Project Control Books, as applicable.
• Produces and maintains tables of comparable sales by category, size, and geographic location.
• Works with the Branch Public Relations vendor regarding press releases.
• Tracks all agreements and deals to provide the Branch Commission Accountant with current information regarding accounts payable and outstanding deal-related items.
• Orders and maintains inventory of office supplies, stationery, covers, and related materials.
• Reviews RTD calculations for accuracy and ensures cost recoveries are completed prior to submission to the Branch Commission Accountant.
• Recommends improvements to policies, procedures, and training systems; shares best practices, process improvements, organizational methods, and software tips/techniques during staff meetings.
• Performs general administrative duties as needed.

Skills

Real estate knowledge

Communication skills

Interpersonal skills

Problem-solving

Customer service

Organization

Time management

Discretion

Education

Bachelor's degree or High School diploma and equivalent real estate experience

Tools

MS Office Suite

Desktop publishing software

Job description

Job Title

Brokerage Coordinator

Job Description Summary

Job Description

POSITION PURPOSE

Supports broker teams through day-to-day administration, report preparation, and related activities. The coordinator may support the work of a single broker or broker team which typically includes one or more brokers and receives day-to-day supervision from the Operations Manager or Team Leader.

ACCOUNTABILITIES

May be responsible for one or more of the following:

• Manages broker office operations, including handling mail and incoming calls, coordinating broker calendars, organizing client and visitor meetings, and assisting brokers in preparing for meetings.
• Prepares marketing materials, including Offering Memorandums, Requests for Proposals (RFPs), and Marketing Packages using desktop publishing software.
• Manages outside vendors for printing and graphics when materials are not produced in-house.
• Keeps clients, broker team members, and administrative staff informed of deliverable status, deadlines, and upcoming meetings.
• Coordinates broker calendars with clients and project teams and takes appropriate actions to keep projects on schedule.
• Maintains and updates the branch database and library of Offering Memorandums and Proposals.
• Produces and maintains Project Control Books, as applicable.
• Produces and maintains tables of comparable sales by category, size, and geographic location.
• Works with the Branch Public Relations vendor regarding press releases.
• Tracks all agreements and deals to provide the Branch Commission Accountant with current information regarding accounts payable and outstanding deal-related items.
• Orders and maintains inventory of office supplies, stationery, covers, and related materials.
• Reviews RTD calculations for accuracy and ensures cost recoveries (e.g., OTT and Financial Consulting Department recoveries) are completed prior to submission to the Branch Commission Accountant.
• Recommends improvements to policies, procedures, and training systems; shares best practices, process improvements, organizational methods, and software tips/techniques during staff meetings.
• Performs general administrative duties as needed.

MINIMUM REQUIREMENTS

• Bachelors degree or High School diploma and equivalent real estate experience
• 3 years administrative experience
• Basic knowledge of real estate
• Basic proficiency in MS Office Suite
• Basic proficiency in desktop publishing software
• Excellent oral and written communication skills
• Basic organizational and multi-tasking skills
• Basic time management skills
• Ability to exercise discretion in dealing with confidential information and highly sensitive issues
• Strong interpersonal skills and problem-solving ability
• Proven record of excellent internal and external customer service
• Excellent attendance and punctuality

PHYSICAL REQUIREMENTS

• Involves work of a general office nature; typically includes extended periods of sitting and/or operation of a computer
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writingAbility to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

The above-referenced position summary is a guideline designed to present an overview of job duties and is not intended to be a comprehensive list of responsibilities and requirements.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate’s experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $26.56 - $31.25Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or [e-mail]. Please refer to the job title and job location when you contact us.

INCO: "Cushman & Wakefield"