Branch Operations & Project Coordination Specialist

Barnhart-Crane-; Spokane (WA); On-site; USD 50,000 - 68,000; Full time

Benefits offered by this job

401(k) match

Insurance after 90d

Paid time off

Community service

Job summary

Barnhart is seeking a Branch Administrator to ensure smooth administrative, financial, and project coordination across the Spokane branch. You will work closely with leadership, project teams, and cross-functional departments to drive efficiency and support daily operations.

The role requires strong Microsoft Office proficiency, excellent communication, and a highly organized, proactive approach. A valid driver’s license is required, and the position offers benefits and growth opportunities

Qualifications

• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong written and verbal communication skills.
• Highly organized with the ability to manage multiple priorities.
• Detail-oriented and self-motivated.
• Ability to plan, prioritize, and execute daily tasks effectively.
• Team-oriented mindset with a proactive approach to problem-solving.
• Valid driver’s license required.

Responsibilities

• Provide administrative support to the branch team and leadership.
• Manage accounts receivable (A/R) and accounts payable (A/P).
• Post and maintain monthly safety meeting materials and documentation.
• Process bi-weekly credit card transactions in a timely and accurate manner.
• Generate, maintain, and post job files.
• Coordinate new hire onboarding in partnership with HR.
• Support project management activities, including reviewing timesheets and invoicing, coordinating with vendors, managing permits, and arranging travel logistics.
• Perform additional duties as assigned by leadership.

Skills

Microsoft Office

Communication skills

Organization

Time management

Problem solving

Driver's license

Tools

Word

Excel

Outlook

Job description

Barnhart is seeking a Branch Administrator to ensure smooth administrative, financial, and project coordination across the Spokane branch. You will work closely with leadership, project teams, and cross-functional departments to drive efficiency and support daily operations.

The role requires strong Microsoft Office proficiency, excellent communication, and a highly organized, proactive approach. A valid driver’s license is required, and the position offers benefits and growth opportunities