Branch Administrator - Employee-Owned Office & Finance Support

Western Specialty Contractors; Peoria (IL); On-site; USD 48,712,000 - 74,501,000; Full time

Benefits offered by this job

ESOP ownership

Annual bonus program

Benefits package: health, dental, and

Job summary

Western Specialty Contractors in Peoria, IL seeks a Branch Administrator to support branch operations with strong customer focus and communication skills. The role includes handling accounts payable, customer billings, and coordinating administrative tasks for operating personnel.

The candidate should have a High School diploma or equivalent and 4+ years of general office experience, preferably with a construction background. Proficiency in Windows applications and Excel is essential.

Qualifications

• High School diploma or equivalent and 4+ years of general office experience, construction background preferred.
• Strong written and verbal communication; ability to develop spreadsheets in Excel.
• Proficiency with PC-based Windows applications and organizational skills.

Responsibilities

• Process Accounts Payables for Branch operation.
• Prepare customer billings for all jobs and follow up with collections.
• Assist in coordinating all administrative functions for operating personnel.
• Gather information and prepare various financial and general reports.
• Respond to customer inquiries, where possible, in the absence of operating personnel.
• Maintain a filing system for Branch office.
• Maintain hourly employee records on the computer system.
• Assist with the completion of new‑hire paperwork.
• Answer and direct incoming phone calls.
• Open and distribute mail and perform other clerical tasks.

Skills

Customer service

Communication

Microsoft Excel

Data entry

Attention to detail

Education

High School diploma or equivalent

Tools

Windows OS

PC-based Windows applications

Microsoft Excel

Job description

Western Specialty Contractors in Peoria, IL seeks a Branch Administrator to support branch operations with strong customer focus and communication skills. The role includes handling accounts payable, customer billings, and coordinating administrative tasks for operating personnel.

The candidate should have a High School diploma or equivalent and 4+ years of general office experience, preferably with a construction background. Proficiency in Windows applications and Excel is essential.