Branch Administrator

Western Specialty Contractors; Peoria (IL); On-site; USD 48,712,000 - 74,501,000; Full time

Benefits offered by this job

ESOP ownership

Annual bonus program

Benefits package: health, dental, and

Job summary

Western Specialty Contractors in Peoria, IL seeks a Branch Administrator to support branch operations with strong customer focus and communication skills. The role includes handling accounts payable, customer billings, and coordinating administrative tasks for operating personnel.

The candidate should have a High School diploma or equivalent and 4+ years of general office experience, preferably with a construction background. Proficiency in Windows applications and Excel is essential.

Qualifications

• High School diploma or equivalent and 4+ years of general office experience, construction background preferred.
• Strong written and verbal communication; ability to develop spreadsheets in Excel.
• Proficiency with PC-based Windows applications and organizational skills.

Responsibilities

• Process Accounts Payables for Branch operation.
• Prepare customer billings for all jobs and follow up with collections.
• Assist in coordinating all administrative functions for operating personnel.
• Gather information and prepare various financial and general reports.
• Respond to customer inquiries, where possible, in the absence of operating personnel.
• Maintain a filing system for Branch office.
• Maintain hourly employee records on the computer system.
• Assist with the completion of new‑hire paperwork.
• Answer and direct incoming phone calls.
• Open and distribute mail and perform other clerical tasks.

Skills

Customer service

Communication

Microsoft Excel

Data entry

Attention to detail

Education

High School diploma or equivalent

Tools

Windows OS

PC-based Windows applications

Microsoft Excel

Job description

Build Your Career. Build Your Legacy.

At Western Specialty Contractors, You’re an Owner.

Build Your Career. Build Your Legacy.

At Western Specialty Contractors, You’re an Owner.

For more than 110 years, Western Specialty Contractors has been building more than projects—we’ve been building people, careers, and communities. Founded in St. Louis and proudly employee‑owned through our ESOP, we are the nation’s largest specialty contractor, restoring and protecting building envelopes through expertise in facades, concrete, roofing, and waterproofing.

Why Western?

As an employee‑owned company, you’re not just working for Western—you’re working with Western. Every team member has a stake in our success. That ownership mindset fuels a culture where people look out for each other, take pride in their work, and know their contributions truly matter.

Grow With Us

With 30+ branches nationwide, Western offers opportunities to build a career that grows with you. From hands‑on field experience to specialized training and leadership development, we invest in your future at every stage.

The Role

Our Peoria Branch has an opportunity for a Branch Administrator. If you have a dynamic personality, are customer‑focused, have strong communication skills, and meet the requirements we are looking for.

This is an office environment that offers challenge and variety. Some of the responsibilities include, but are not limited to:

• Process Accounts Payables for Branch operation
• Prepare customer billings for all jobs and follow up with collections
• Assist in coordinating all administrative functions for operating personnel
• Gather information and prepare various financial and general reports
• Respond to customer inquiries, where possible, in the absence of operating personnel
• Maintain a filing system for Branch office
• Maintain hourly employee records on the computer system
• Assist with the completion of new‑hire paperwork
• Answer and direct incoming phone calls
• Open and distribute mail and perform other clerical tasks

Requirements

We are seeking a team player to contribute to the successful operations of the branch by providing effective administrative and accounting support to the operating personnel. This position will assist in all administrative aspects of the Branch office. Qualified candidates should possess a High School diploma or equivalent and 4+ years of general office experience with a construction background preferred. Thorough knowledge of PC based windows applications is strongly preferred, and the ability to develop spreadsheets in Microsoft Excel. Good written and verbal communication skills are essential.

Compensation for this role is determined using a variety of factors, including experience, skills, internal equity, market benchmarks, and the cost of labor in the different geographic locations where we operate. In addition to base pay, this position may also be eligible for:

• Beneficial ownership in the Company through Western's Employee Stock Ownership Plan (ESOP).
• Participation in the Company’s annual performance‑based bonus program.
• A comprehensive benefits package, which includes health, dental, and vision coverage, a 401(k) plan with company match, paid time off, maternity leave, and additional benefits designed to support employees and their families.

US Pay Range: $17 USD - $26 USD

Western Specialty Contractors does not discriminate based on race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity, or any other reason prohibited by law in the provision of employment opportunities and benefits.