Branch Administrator (Coral Gables, FL)

Oppenheimer & Co Inc; Coral Gables (FL); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

Oppenheimer & Co. Inc. seeks a Branch Administrator for its Coral Gables office. The role operates independently within a small team and supports the Branch Manager to ensure smooth daily operations, confidentiality, and service excellence.

Responsibilities include accounts payable, licensing, timekeeping, office procurement, facilities, HR onboarding, and supporting recruitment and branch events. Strong MS Office skills and professional communication are required.

Formación

• 1-2 years financial services/fixed income experience would be beneficial.
• Proficiency with MS Office (Word, Excel, Outlook, PowerPoint).
• Interface effectively with all levels of employees and clients.

Responsabilidades

• Branch Coordinator responsibilities: manage accounts payable, licenses, timecards, office supplies, and facilities support.
• HR responsibilities: onboard new hires, maintain personnel records, coordinate with HR on compensation inquiries.
• Assistant to Branch Manager: maintain performance reports, process travel/expense reports, coordinate meetings and events.

Conocimientos

Professional communication

Time management

Team coordination

Herramientas

MS Office Suite

Descripción del empleo

Oppenheimer & Co. Inc. (“Oppenheimer”) is a leading middle-market investment bank and full service broker-dealer. With roots tracing back to 1881, the Company is engaged in a broad range of activities in the financial services industry, including retail securities brokerage, institutional sales and trading, investment banking (both corporate and public finance), equity & fixed income research, market making, trust services and investment advisory and asset management services.

Job Description

The Oppenheimer Private Client Group is seeking a Branch Administrator for its Coral Gables office. The candidate should be able to operate independently as well as a member of a small team. This role will assist in performing a variety of daily tasks so that the team grows their business, runs smoothly, and meets service excellence standards. This role will report to the Branch Manager and handle details of a highly confidential and critical nature.

Responsibilities:

Branch Coordinator Responsibilities:

• Manage branch accounts payable and process invoices and payments
• Registration and licensing of registered branch personnel and update Form U4s
• Approve timecards and track employee time off for non-exempt staff
• Order business cards and stationary
• Building service requests
• Office supply coordinator
• Technology support: computers, printers, phones
• Facilities management

HR Responsibilities:

• Coordinate with HR and home office to process paperwork for recruits and new hires
• Onboard new recruits
• Ensure branch personnel records are accurate and current
• Liaison with HR on compensation and benefits inquiries
• Assist Branch Manager with personnel issues and concerns

Assistant to Branch Manager:

• Maintain Branch Performance Report
• Process travel and expense reports for branch personnel
• Track recruiting efforts and manage transition process for new recruits
• Coordinate wholesaler and other branch meetings
• Events planning as required

Qualifications/Requirements:

• 1-2 years financial services/fixed income experience would be highly beneficial
• Possess a high degree of proficiency with MS Office products including Word, Excel, Outlook and PowerPoint
• Able to interface and articulate well with all levels of employees and clients in a highly professional and friendly manner