Branch Administrator

Gemaire Distributors, LLC; Pompano Beach (FL); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Paid time off

Medical, dental, and vision insurance

401(k) Plan

Employee Stock Purchase Plan

Tuition assistance

Life insurance coverage

Short Term/Long Term Disability

Health Savings Account with employer

Job summary

Gemaire Distributors, LLC is seeking a Sales Center Office Administrator to support the Sales Center Manager in daily administrative operations at our HVAC distributorship. This role involves managing cash reports, reconciliations, vendor claims, warranties, and maintaining organized filing systems while ensuring high-quality customer service.

You will balance cash postings, process deposits, and assist with eCommerce orders, freight discrepancies, and aging vendor and sales records.

Qualifications

• 1+ year experience in an Office Administrator role, preferably in HVAC.
• Outstanding communication and organizational skills; detail oriented.
• Proven success in providing excellent customer service.
• Knowledge of Microsoft Office products.

Responsibilities

• Coordinate, process and reconcile center’s daily cash reports.
• Record and verify customer payments and reconcile cash, checks and card payments.
• Balance cash postings to cash receipts.
• Prepare bank reconciliations and deposits daily.
• Reconcile cash sales in the general ledger to bank deposits.
• Log and retrieve cash reconciliation reports.
• Maintain office filing and storage systems.
• Monitor and order Sales Center supplies.
• Process eCommerce sales orders.
• Process Vendor Advance Shipping Notices.
• Research Vendor PO Claims and reconcile with Accounts Payable.
• Research and Process Freight Discrepancies.
• Research and Maintain Vendor Warranty Claims and Returns.
• Maintain Aging Sales Orders and Serial Number Discrepancies.
• Perform other duties as assigned.

Skills

Office administration

Customer service

Microsoft Office

Attention to detail

Independent work

Education

College/university degree preferred

Tools

Microsoft Office

Job description

Here is what you will be doing as part of the team:

Business Title: Sales Center Office Administrator

Objective

The Sales Center Office Administrator is responsible for assisting the Sales Center Manager in the daily administrative operations at one of our established wholesale HVAC distributorships that carries multiple brands of equipment, parts and supplies. The Sales Center Office Administrator will help maintain the office environment, operational checklists, daily cash reports, bank reconciliations, vendor claims, vendor warranties, among other duties.

About Us

Looking for a cool job? Join the HVAC industry leader!

Gemaire Distributors is a fully owned subsidiary of Watsco, Inc. (NYSE: WSO), the largest network of HVAC distribution businesses in the U.S. As one of Watsco's subsidiaries, Gemaire distributes top-quality HVAC/R equipment and supplies from more than 110 locations in 12 states including Florida, Georgia, North Carolina, South Carolina, Mississippi, Texas, Virginia, Alabama, Louisiana, California, Nevada and Arizona. Our customer-focused associates, vast inventory and technology initiatives allow us to provide our customers with best in class service.

As a member of the Gemaire team you will enjoy:

• Exciting opportunities with a company that is growing
• Great work hours! Standard business hours are Monday-Friday with occasional Saturdays
• Competitive pay
• Paid time off
• Tuition assistance
• Medical, dental, and vision insurance
• Life insurance coverage
• 401(k) Plan
• Employee Stock Purchase Plan
• Short Term/Long Term Disability
• Health Savings Account with employer contribution
• Employee Referral Program
• Employee Purchase Program

Job Requirements

Duties and Responsibilities

• Coordinate, process and reconcile center’s daily cash reports.
• Record and verify customer payments by reconciling cash, check and credit card payments as indicated by Counter Sales Associates.
• Balance cash postings to cash receipts.
• Prepare bank reconciliations and deposits daily.
• Reconcile cash sales in the general ledger to bank deposits.
• Log and retrieve cash reconciliation reports.
• Maintain office filing and storage systems.
• Monitor and order Sales Center supplies.
• Process eCommerce sales orders
• Process Vendor Advance Shipping Notices
• Research Vendor PO Claims to reconcile with Accounts Payable
• Research and Process Inbound and Outbound Freight Discrepancies
• Research and Maintain Open and Aging Vendor Warranty Claims and Returns
• Maintain Aging Sales Orders and Serial Number Discrepancies
• Perform other duties as assigned.
• In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• Minimum 1+ year experience in an Office Administrator role, preferably in the HVAC industry.
• Knowledge of accounting practices and procedures a plus.
• Outstanding communication and organizational skills; must be very detail oriented.
• Proven success in providing excellent customer service.
• Ability to work independently but meet assigned goals and objectives in designated time frames.
• Capable of working in a fast-paced environment with skills to multi-task at different levels.
• Must possess the attitude of wanting to learn and grow with our Company.
• Knowledge of Microsoft Office products.

Preferred Qualifications

• College/university degree preferred.

Years of Experience

1 Years Minimum 1+ year experience in an Office Administrator role, preferably

in the HVAC industry.

Work Environment Details: Office Setting, Sales Center Office

Work Schedule: Monday-Friday 7:30 am-4:30 pm

Physical Demands Demand Frequency

Sedentary – Lifting 0-10 pounds Occasional

Moderate Lifting – 20 to 50 pounds Never

Heavy Lifting – 50 to 100 pounds Never

Pulling/Pushing, Carrying Occasional

Reaching or working above shoulder Occasional

Walking Frequent

Standing Frequent

Stooping Never

Kneeling Never

Repeated Bending Never

Climbing Never

Operating a motor vehicle Never

Operating a commercial vehicle Never

Operating warehouse equipment, forklift, baseloid lift etc Never

EEO Statement:

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

Status

Full-Time

Company

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