Branch Administrative Assistant - Tomlinson South Meridian YMCA

Mt. Washington Pediatric Hospital; Meridian (ID); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Retirement plan

Health & dental insurance

Free facility use for family

Paid time off

Job summary

Treasure Valley YMCA's Tomlinson South Meridian location seeks a Branch Administrative Assistant to provide high-level administrative support to the Branch Director, coordinating fundraising, marketing materials, and member experience.

This full-time role requires at least two years of admin experience, a high school diploma, proficiency with Microsoft Office and Adobe Suites, and strong communication and organization.

Qualifications

• A minimum of two years’ experience providing administrative assistance support required.
• High School diploma required; some college coursework preferred.
• Experience in or ability to learn and navigate different software systems for marketing and member experiences.
• Proven communication skills with strong written, verbal, and digital media.
• Superior internal and external customer service experience required.
• Demonstrated skills in event planning, time management, flexibility, organization, and independent work proficiency.
• Advanced proficiency of office equipment and computer skills using Microsoft Office & Adobe Suites and similar software.
• Excellent human relations skills and an ability to maintain position communication with staff and members.
• Ability to address and make solid decision in emergency situations.
• Excellent verbal and written communication skills including telephone etiquette and computer use.
• Prior experience of successful supervisor of staff and volunteer preferred.

Responsibilities

• Coordinates fundraising guidance and support to staff and volunteers by providing information and materials to cultivate, solicit and steward prospects and donors.
• Assists and coordinates donor relations, cultivation, acknowledgements and stewardship efforts for branch.
• Serve as reviewer of materials in partnership with MarCom to ensure brand alignment and accuracy.
• Support branches with templates for signage and collaborate with branch liaisons for material sharing.
• Supports Branch Director in calendar, meetings, travel arrangements, correspondence and project management.
• Acts as a liaison between leadership staff and volunteers for Branch/Associate Branch Director as directed.

Skills

Communication

Customer service

Time management

Organization

Event planning

Written communication

Education

High school diploma

Some college coursework

Tools

Microsoft Office

Adobe Suite

Job description

• Base Pay $16.15 - $20.19 / Hour
• Job Category Administrative
• Employee Type Full Time 1 - Non Exempt

Contact information

• Phone [phone] ext 279
• Email [e-mail]

Description

Our Tomlinson South Meridian location is seeking a Branch Administrative Assistant to join the team. This position provides high-level administration support to the Branch Director in areas of fundraising, marketing and in-general member experience.

The South Meridian Branch of the Treasure Valley YMCA is unlike any other in the country. Our 60,000-square-foot facility is part of a unique collaboration that combines family recreation, education, sports, literacy, and wellness care on a single campus called “The Hill.” Hand in hand with our partners—St. Luke’s Health System, the West Ada School District, and the City of Meridian—the South Meridian Family Y will help us build A BETTER US.

Schedule

This is a full-time position averaging 40 hours weekly. Schedule requirements include Monday through Friday, during normal business hours, with a flexible daily schedule and occasional evenings and weekends.

Responsibilities

• Coordinates fundraising (“Annual Campaign”) guidance and support to staff and volunteers by providing information and materials in a timely manner needed to cultivate, solicit and steward prospects and donors.
• Assists and coordinates donor relations, cultivation, acknowledgements and stewardship efforts for branch.
• Serve as reviewer of materials in partnership with Marketing Communications (“MarCom”) team to ensure intent, brand alignment and accuracy of details.
• Support branches with use of and creation of standardized templates for simple signage along with collaboration with other branch liaisons for association-wide material sharing.
• Supports Branch Director in all aspects of branch operations including calendar, meetings, travel arrangements, correspondence project management, supplies, files, etc.
• Acts as a liaison between leadership staff and/or all staff, volunteers and members for Branch/Associate Branch Director as directed.

Qualifications

• A minimum of two years’ experience providing administrative assistance support required.
• High School diploma required; some college coursework preferred.
• Experience in or ability to learn and navigate different software systems for marketing and member experiences.
• Proven communication skills with strong written, verbal, and digital media.
• Superior internal and external customer service experience required.
• Demonstrated skills in event planning, time management, flexibility, organization, and independent work proficiency.
• Advanced proficiency of office equipment and computer skills using Microsoft Office & Adobe Suites and similar software.
• Excellent human relations skills and an ability to maintain position communication with staff and members.
• Ability to address and make solid decision in emergency situations.
• Excellent verbal and written communication skills including telephone etiquette and computer use.
• Prior experience of successful supervisor of staff and volunteer preferred.

Treasure Valley Family YMCA provides a progressive work environment with great benefits for qualifying full-time employees.

Benefits include:

• 12% employer-funded retirement plan after two years of service with immediate vesting and ability to make additional contributions to retirement benefits through 403(b) savings plan.
• High quality and affordable benefits including health (75% employer paid for family) and dental insurance (50% employer-paid for family).
• Free use of YMCA facilities for immediate family.
• Generous paid-time off package, earning at the rate of 24 paid days off per year to start.

Welcoming and Inclusion

At the Y, we welcome everyone whose behavior adheres to our core values of caring, honesty, respect, and responsibility. We advance our cause by building a stronger and more equitable community where everyone has the opportunity to learn, grow, thrive, and reach their full potential with dignity. The Y is a force for building bridges among all people–regardless of ability, age, birthplace, cultural background, ethnicity, faith, gender, gender identity, ideology, income, race, or sexual orientation. The Y is for all.